Executive Assistant BURGESS HILL, WEST SUSSEX, United Kingdom(Hybrid) Job Description GCS Tech is seeking a dynamic Executive Assistant who excels in a fast-paced environment, demonstrating exceptional communication skills, proactive problem solving, and adaptability. The ideal candidate will possess strong Microsoft Office proficiency, the ability to manage complex tasks independently, and effectively support executive operations with precision and professionalism. This role will support multiple Vice Presidents, requiring the ability to seamlessly manage competing priorities while maintaining a high standard of organization and responsiveness. The Executive Assistant will be a key member of the organisation, working closely and collaborating with the broader team and the Executive Office. They will require outstanding team player skills, organizational skills, and will have a proven record of driving end-to-end processes. Responsibilities Outlook scheduling: coordinating and managing a very busy calendar across dispersed locations and differing global time-zones Experience partnering with senior executive offices to ensure professional representation from the office of the VP Coordinating directly with EAs spanning multiple time-zones for superior coordination and accelerated decisioning End-to-end organisation of internal and external meetings and team events, including sending invitations, reserving space, audio/visual setup, and production of meeting materials when applicable Booking complex travel itineraries including air, hotel, transfers, and visas. Build itineraries and provide advance preparation for the VP On a monthly basis, prepare, review, and process expense reports. Be well versed in expense policies and help to ensure team stays within budget and within policy Follow up with VP's global teams on training, HR-related requirements, and deadlines Group administration: regularly updating and maintaining global distribution lists, updating organisation charts monthly, managing and tracking team budgets etc Provide support for Senior Leadership visits, including assisting with itinerary, agenda, room bookings, executive car requirements etc Operating as a key member of the VP's leadership team, driving team culture through co-ordinating events, social gatherings & strategic initiatives Coordinate and organize Town halls, Team Huddle and Offsites Maintain office related files including confidential files Provide support for UK Tech Meet-Up events, including but not limited to venue coordination, budget management, merchandise procurement, catering arrangements, logistics planning, and event communications. Qualifications 5 years' experience supporting at VP Level Highly organized with an ability to anticipate, adapt, prioritize, and fulfil multiple tasks with a sense of urgency across a fast-paced environment Advanced computer skills including high proficiency of MS Office, including powerpoint, excel, word and outlook, together with the communication tools, Slack, Confluence and Webex. Follow-up skills with excellent accuracy and attention to detail Self-motivated, strong decisioning making skills with proven ability to act autonomously in day-to-day activities Strong interpersonal skills. Comfortable representing a department while interacting with individuals at all levels of an organisation (both internal and external), at senior levels Excellent calendar management skills, including the coordination of complex meetings, team events and scheduling travel arrangements A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality Excellent verbal and written communication skills both face to face and remote, confident communicator to a wide range of stakeholders at all levels across the organisation and externally Ability to see opportunities for process improvements across all areas of the role, through implementation of new systems, elimination of non-value-added work and streamlining of functional procedures. Ability to manage own workload and operate autonomously Results driven - ability to perform multiple tasks, work to strict deadlines and prioritise tasks. Resiliency - ability to work well under pressure and adapt to changing circumstances and experience working with a global team Non-considerations for sponsorship: Employment eligibility to work with American Express in the UK is required as the company will not pursue visa sponsorship for these positions. At American Express, our culture is built on a 175-year history of innovation, shared values (https://www.americanexpress.com/en-us/company/who-we-are/) and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service. As part of Team Amex, you'll experience our powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: Competitive base salaries Bonus incentives Support for financial-well-being and retirement Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location) Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need Generous paid parental leave policies (depending on your location) Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) Free and confidential counseling support through our Healthy Minds program Career development and training opportunities Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations. Job Info Job Identification 26007655 Job Category Administration/Management Info Posting Date 05/11/2026, 09:36 AM Apply Before 05/25/2026, 05:00 AM Job Schedule Full time Job Shift Day Locations AMEX Sussex House, Burgess Hill, West Sussex, RH15 9AQ, GB(Hybrid) Career Area Corporate Functions