Job Description
Job Description: Contracts Associate EMEA
Location: London Offices
Reports to: Senior Contracts Manager EMEA
Overview
The Contracts Associate EMEA will play a key role in supporting the commercial contracts department, ensuring the effective drafting, execution, and management of contracts and related documentation. This position requires a proactive team player with a legal background and strong organizational skills, who thrives in a fast-paced environment and collaborates closely with stakeholders across Sales, Legal, Risk, and other business functions.
Key Responsibilities
* Drafting & Execution: Prepare and process Statements of Work (SOWs), Work Orders, and extensions in line with company policies. Take ownership of assigned accounts.
* Contract Production & Negotiation: Assist in drafting, editing, and negotiating contracts using standard templates for new agreements, extensions, and communications.
* Filing System & Database Management: Administer and maintain contract templates and ensure the contracts database is up to date.
* Compliance: Ensure all contract administration procedures comply with commercial contracts department standards.
* SLA Management: Oversee Service Level Agreements for quick-response items and allocate workload efficiently.
* Risk Mitigation: Support Contract Managers with contract issues and business-as-usual needs.
* Stakeholder Collaboration: Work closely with Sales, Risk & Assurance, Legal, Export Control, ESG, Commercial, and Billing Teams to address contractual issues and implement improvements.
* Contract Summaries: Prepare contract summaries, capturing key terms and conditions for stakeholders.
* Mailbox Management: Respond to information requests from sales and recruiters.
* Validation & Processing: Validate and process permanent and contract placements according to workflow, legislation, and best practice.
* Contract Logging: Ensure returned contracts are logged, countersigned, documented, and distributed to relevant parties.
* Knowledge Maintenance: Stay informed about key processes, business initiatives, and internal resources to maintain high standards in contract administration.
Essential Behaviours
* Team player: fair, open, honest, humble, and competitive
* Strong work ethic, resilience, and determination
* Attention to detail
* Proactive “go to” attitude, always willing to help others
Skills & Experience
* Legal background or relevant experience in legal functions or contracts departments
* Ability to hold team members, peers, and supervisors accountable
* Knowledge of contract terms and conditions
* Strong communication and coordination skills
* Effective time management, prioritization, and organizational skills
* Thorough understanding of business policies and account management practices
* Strong written and oral communication skills
* Ability to build relationships across all levels of the business
Knowledge & Qualifications
* Law degree or equivalent experience
* Minimum 2 years’ experience in a law firm, in-house legal department, or contracts function within a consultancy or recruitment business
What Does Good Look Like?
A successful Contracts Associate acts in the company’s interest during contract negotiations, maintains key relationships with sales and customers, and contributes to the growth and profitability of Allegis Group. Reporting to the Senior Contracts Manager, the Contracts Associate actively manages contractual queries and tasks to support Sales/Commercial in achieving contractual milestones, leveraging legal industry experience and expertise in contract administration.