Personal Assistant (X3-1278925) Holywood, Northern Ireland
Salary: GBP18.27 - GBP18.27 per hour
Personal Assistant (Temporary)
My client is a leading organisation based in Holywood, who are currently seeking a Personal Assistant to join their team.
This is a Full-Time, Temporary Position to start at the beginning of June 2026.
Working hours: Monday to Friday: 8.30am – 4.30pm (with a 30-minute lunch break).
With an hourly rate of £18.26 per hour.
Job Role:
You will be responsible for providing a first class, administrative, executive service and support to management.
* Previous experience within a similar role.
* IT proficient with experience and confidence to use IT packages such as Microsoft Office.
* Diary management experience.
* Experience of arranging travel and scheduling meetings.
* Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
* Ability to manage and prioritise a busy workload while adhering to strict deadlines.
* Excellent organisational skills with strong attention to detail.
* Ability to work as part of a team as well as on your own initiative.
Main Duties and Responsibilities:
* Act as the first point of contact for all related enquiries.
* Manage the diary, schedule meetings, travel arrangements, coordinate communications.
* Maintain confidential filing systems and digital archives.
* Manage incoming and out-going correspondence including emails.
* Ensure that the manager is briefed before all meetings with relevant correspondence, documents/presentations.
* Attend meetings as required to facilitate notetaking and record keeping and to oversee such meetings, ensuring the relevant papers and documentation are compiled or received in advance to enable the manager time to prepare.
* Provide administrative support for complex and confidential matters as and when required including responding to subject access requests.
* Welcome and host all visitors and ensure that appropriate arrangements have been made for meeting and greeting and that refreshments are available.
* To deal with customers and other external stakeholder queries – especially in the absence of the manager and decide how to screen telephone calls, enquiries and requests and handle them or delegate to others as appropriate, using discretion in providing information both within and outside the premise.
* To provide administrative support for led initiatives.
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