About The Ellison Institute of Technology (EIT) purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity’s most challenging problems. EIT will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability. Led by a faculty of world experts, EIT seeks to solve the world’s most challenging problems across four high-risk, high-reward, high-impact humane endeavours: health and medical science; food security and sustainable agriculture; climate change and clean energy; and artificial intelligence & robotics. EIT is investing significant resources in a new world-class research and development facility in the Oxford Science Park. Set for completion in 2027, the state-of-the-art campus includes 300,000 sq ft of research laboratories, an oncology and preventative care clinic, and educational and meeting spaces. Together, they create the perfect environment for EIT experts to take ground-breaking ideas from research to broad implementation. The new facility will further EIT’s current partnership with the University of Oxford and become the new home for Ellison Scholars. EIT is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone’s experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity’s most enduring challenges. Requirements Job Summary: You will play a pivotal role in providing administrative and logistical support to three members of our Senior Leadership Team, ensuring our leaders stay focused on high-value priorities, and translating key decisions into action within the AI team and across the wider organisation. You will work closely with your assigned leaders and the broader leadership team to support the development of effective operational processes around their priorities — including strategic triage, cross-team coordination, decision tracking, and time management. You’ll be a consistent source of clarity, structure, and momentum behind the scenes, bringing a proactive, solutions-driven mindset to everything you do. Effectively support leaders by working under guidance and executing assigned responsibilities with precision, contributing to operational excellence and enabling strategic focus. Key Responsibilities: Strategic Enablement Assist in managing leader priorities by coordinating calendars and ensuring meetings run smoothly Track decisions and support follow-through across teams Track follow-ups and action items, ensuring timely execution and clear documentation Prepare materials, briefing documents, and agendas to increase meeting effectiveness Act as a reliable point of continuity by staying aligned with leadership priorities Support internal communication and coordination Act as liaison and support clear communication between Leadership and internal/external stakeholders to maintain alignment Operational Excellence Coordinate logistics and support workflows to help ensure smooth execution of leadership priorities. Coordinate complex calendars and high-stakes meetings with precision Support a culture of clear communication, thorough documentation and operational simplicity Ensure leadership decisions consistently turn into actionable, trackable outcomes Trusted Partnership Act as a strategic gatekeeper to protect your leaders' time and energy Build trusted relationships across all levels, serving as an extension of leadership Model calm, focus, and resilience in high-pressure environments Carry and reinforce organisational culture, especially around professionalism, trust, and collaboration Serve as a consistent source of momentum, clarity, and reliability behind the scenes Essential Knowledge, Skills and Experience: Administrative Support: Experience providing reliable administrative support in fast-paced environments. Able to manage tasks, schedules, and communication with professionalism and efficiency. Task Prioritisation and Time Management: Strong organisational skills with the ability to manage competing priorities, support leader time management, and follow through on tasks in a timely manner. Project Coordination: Skilled at driving multiple initiatives in parallel, bringing clarity, timelines, and accountability across teams. Communication and Relationship Management: High EQ with the ability to build trusted relationships across all levels of an organisation. Operational Excellence: Obsessed with detail, execution, and creating calm out of chaos; able to simplify complexity through smart workflows and documentation. Benefits We offer the following salary and benefits: Enhanced holiday pay Pension Life Assurance Income Protection Private Medical Insurance Hospital Cash Plan Therapy Services Perk Box Electric Car Scheme Why work for EIT: At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact! Terms of Appointment: You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.