We have an opportunity for a potential candidate to join our dynamic Medical Secretary Team to support HMG clinicians to enable safe and efficient patient care. The successful candidate will work full time (37.5 hours, Monday-Friday) as a Medical Secretary, based at Quay House Medical Centre.
The applicant will need to have a keen eye for detail, ability to work to process, complete work efficiently and within KPIs, possess a good telephone manner, have good communication skills, and be a team player who can also work well independently.
* Monday 09:30 - 18:00 pm
* Tuesday 09:00 - 17:30 pm
* Thursday 09:30 - 18:00 pm
* Friday 09:00 - 17:30 pm
Main duties of the job
* Typing letters from Lexicom (Audio Type).
* Actioning referrals tasks from clinicians.
* Preparing and completing GP reports.
* Liaising with external agencies, including Referral Management Centre and external providers when necessary.
* Supporting GPs and clinicians in their role.
* Using redaction software (IGPR) and checking of patient notes.
* SARS (Subject Access Requests of medical notes).
* Monitor the secretarial email account.
* Code range of clinical details into notes in line with agreed protocols/procedures.
* Ensure that all contacts from patients and third parties, over the telephone and electronically, are greeted in a friendly helpful manner and handled courteously, efficiently and confidentially at all times.
* Ensure that the filing and recording of patient information both electronic and manual is promptly handled with care and in line with practice policies and procedures.
* Help to ensure that the surgery premises are kept safe and tidy at all times.
* Alert a manager to any problems or concerns from staff or patients when necessary.
About us
Hereford Medical Group is a large General Practice Surgery providing care for patients living in and around Hereford City. We work across 5 sites with our primary site being a newly purpose built surgery located in Hereford.
We are a people centered organisation, caring for a population of approximately 49,000 patients and employing approximately 180 permanent staff in addition to trainees.
We place great value on our staff and offer many employee benefits, such as:
* 25 to 30 days annual leave entitlement in addition to bank holidays, depending on service (pro rata for part-time staff).
* On-site Occupational Health Services and support.
* Cycle to Work Scheme
* Access to a generous NHS pension scheme with 14.38% employer contribution.
* Specsavers eVoucher once per year
* Access to the Blue Light extensive discount scheme.
Our mission is provide highly quality and compassionate primary care.
Job responsibilities
Please see the attached Job Description and Person Specification for further information regarding this role. If you have any further questions or wish to arrange an informal discussion regarding this role, please don\'t hesitate to get in touch.
Person Specification
Qualifications
* A good standard of general education, including:
* English and Maths at GCSE level or equivalent
* A demonstrable commitment to professional development
* European Computer Driving Licence (ECDL)
* Medical Terminology
* Touch Typing
Experience
* Experience of dealing with medical paperwork
* Experience of working with computer packages
* Experience of EMIS clinical system
* Experience of working in a GP practice or other primary care environment
* Experience in a secretarial setting
Qualities/Attributes
* An understanding, acceptance and adherence to the need for strict confidentiality
* Ability to use own judgement, resourcefulness and common sense
* Ability to work as part of an integrated multi-skilled team
* Pleasant and articulate
* Able to work under pressure
* Able to work in a changing environment
* Able to use own initiative
* Empathy and patience
* Professionalism
* Leadership and management
Knowledge/Skills
* Ability to work without direct supervision and determine own workload priorities
* Organisational Skills
* Technical skills
* Time management
* Problem-solving skills
Other
* Flexibility of working hours/ able to work at the desired times and HMG locations
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