Job overview Join Our Team and Help Keep Our Hospitals Running Smoothly This is a great opportunity to be part of a friendly and fast-paced team that plays a key role in making sure our hospitals are safely and efficiently staffed. We're looking for a Temporary Staffing Assistant to support the vital work of our Temporary Staffing Service. What You’ll Be Doing As a Temporary Staffing Assistant, you’ll: Be a main point of contact for bank and agency staff, departments, and external agencies. Advertise and fill vacant shifts using bank staff where possible, helping reduce agency reliance. Process bookings accurately ensuring shifts are covered safely. Maintain accurate records of staff availability, compliance, and shift details. Manage queries about shifts and pay, providing clear guidance and support. Support with agency invoices, recruitment, and onboarding admin. What We’re Looking For We’d love to hear from you if you have: Strong admin and communication skills, ideally within a busy office or NHS setting. Confidence using IT systems and updating data accurately. A proactive, flexible attitude and the ability to juggle multiple tasks. Great attention to detail and a team-focused approach. Our service runs 7 days a week and hours will include weekends/bank holiday and involve staggered start and finish times to meet the demands of the service. Late shifts and weekends will most likely be remote working (8am-8pm Monday to Friday and 8am-4pm at weekends and Bank Holidays) Main duties of the job The role will include the following: Excellent telephone manner and good interpersonal skills Liaising with external agencies via phone and email to source suitable staff to help cover shortages across the Trust To deploy temporary staff through the bank staff management system into available shifts in accordance with their deployment permissions, ensuring that policies regarding working hours are adhered to. To ensure the receipt of all compliance checklists and associated information in relation to agency workers Answering various email and telephone queries Inputting data Keeping spreadsheets up to date Utilising a computer-based system to fill and amend shift Speaking with managers on a daily basis regarding their requirement