Job description
Facilities Coordinator
Cambridge- Office Based
Up to £30,000 per annum.
In this pivotal role, you'll provide both administrative and operational assistance, helping to maintain an efficient, welcoming, and well-supported workplace environment. The role involves coordination with internal teams and external service providers to ensure the day-to-day smooth running of all facilities functions.
Key Responsibilities
* Serve as the first point of contact at the reception desk for all visitors and contractors
* Act as a liaison for internal facilities support and external service partners
* Coordinate maintenance responses and building services as required
* Oversee internal service requests including repairs, and work space changes
* Manage mail room operations, incoming/outgoing post, and courier logistics
* Work with IT to coordinate equipment deliveries, particularly for new starters as part of there on boarding
* Assist with employee travel logistics as needed
* Manage and coordinate meeting room bookings, including room preparation and catering
* Reconcile expenses including monthly card statements
* Ensure workplace stock levels are maintained, including general supplies and equipment
* Oversee health and safety compliance (including risk assessments, training, and certifications)
* Assist in coordinating company-wide events and team re-locations
* Provide ongoing administrative support across the team
Experience:
* Experience in facilities, office management, or a customer-focused support role
* Strong communication skills and a hands-on approach to problem-solving
* Familiarity with health and safety practices
* Ability to work independently and collaboratively
* Proficient in Microsoft Office, workplace CRM systems and room booking software systems
* Strong organisational skills