About XBP Europe
XBP Europe is an innovative, forward-thinking provider of bills and payment process solutions. Leveraging an EMEA-wide footprint and proprietary technology and services, we are backed by decades of industry-relevant experience.
Bills and payment processes are increasingly omni-channel and paperless. That’s where XBP Europe comes in. Our offerings enable seamless workflows and frictionless transactions. XBP Europe combines physical documents, digital data, and instant messaging to help organisations work smarter. As part of that, we help to gather, process, and refine valuable data for use in decision-making.
Our digital transformation solutions enhance efficiency, cash flow, and end-user experience. We serve a growing client list throughout Europe. See why organisations of all sizes choose XBP Europe as a digital transformation partner, visit our website at www.xbpeurope.com
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Job Description
Title: Executive Admin Assistant
Job type: Permanent FT 40 hours
Location: Egham
Working model : Up to 5 days in office depending on business requirements
About The Role
* The Executive Assistant plays a crucial role in providing high-level administrative support to executives or senior management within an organization.
* This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.
* The Executive Assistant acts as a primary point of contact for internal and external stakeholders, managing communication, schedules, and administrative tasks to ensure the efficient operation of the executive's office.
Essential Job Responsibilities
* Manage and maintain executives; schedules, including arranging meetings, appointments, and travel logistics.
* Act as the primary point of contact for internal and external stakeholders, including screening and prioritizing phone calls, emails, and other correspondence.
* Prepare and edit documents, presentations, and reports for executives, ensuring accuracy and professionalism.
* Coordinate and facilitate meetings, conferences, and events, including scheduling, agenda preparation, and logistics coordination.
* Conduct research and compile information on various topics as requested by executives, providing insights and recommendations as needed.
* Handle sensitive and confidential information with discretion, maintaining confidentiality at all times.
* Anticipate the needs of executives and proactively address them, ensuring their time is used efficiently and effectively.
* Manage expenses, process invoices, and assist with budget tracking and financial reporting as required.
* Assist in the on-boarding and orientation of new executives, providing support and guidance during the transition period.
* Collaborate with other members of the administrative team to ensure seamless operations and provide backup support when necessary.
* Perform other duties and special projects as assigned by executives or senior management.
Qualifications
* Business administration, or a related field preferred, or an equivalent combination of education and relevant experience of 5-7 years .
* Exceptional command of English language is necessary
* Proven experience as an executive assistant or similar role, supporting senior executives or management teams.
* Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
* Strong interpersonal and communication skills, with the ability to interact professionally with individuals at all levels of the organization.
* Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
* Discretion and confidentiality in handling sensitive information and dealing with confidential matters.
* Attention to detail and accuracy in all aspects of work, including document preparation, data management, and communication.
* Adaptability and flexibility to respond to changing priorities and demands, demonstrating a proactive and problem-solving mindset.
* Ability to work independently with minimal supervision while also functioning effectively as part of a team.
Benefits
* Health & wellbeing programme
* Life insurance
* Bonus plan
* Paid Holidays
* Pension scheme
* Eye care vouchers
* Company Award programmes
* Referral programme
Disclaimer
XBP Europe prioritizes individual privacy and is devoted to safeguarding personal data. Our recruitment policy focuses on selecting the most qualified candidates based on merit and skills aligned with position requirements. Candidate information is handled in strict compliance with GDPR policies and relevant data protection laws. Read our GDPR policy here.
XBP Europe is committed to creating a diverse environment. Qualified applicants will be considered for employment without regard to their characteristics or preferences. We provide equality, fairness and respect for all in our employment, whether temporary, part-time or full-time. We oppose and avoid all forms of unlawful discrimination including those known as protected characteristics.
XBP Europe recruiters or representatives will only contact you by emails ending with xbpeurope.com or exelatech.com. We would never ask you for payment or ask you to deposit a check into your personal bank account during the recruitment process. #J-18808-Ljbffr