About Us
System Hygienics is a leading provider of specialist hygiene, air quality and fire safety services in the UK. We offer a range of career opportunities for people who are passionate about making a difference in the world by helping to improve indoor air quality, and overall hygiene standards in a variety of settings.
Job Summary
We are seeking a skilled Office Administrator to join our team. The ideal candidate will be responsible for daily office tasks and providing administrative support to ensure efficient office functioning.
Duties
· Document Management – creating and maintaining shared drive to maintain sales records, prepare reports and upload accordingly
· Sales team support – dealing with and assigning incoming queries, complete required supplier information
· Diary Management – coordinating diary appointments, liaising with colleagues and external stakeholders
· Answer incoming calls and direct accordingly
· Posting of equipment, reports and drawings to team members.
· Keep sales records, prepare reports, and provide financial information to the finance department
· Assisting the Management Team with administrative tasks
· Requesting permits from end clients
· Quotations
· Completing and auditing outgoing remedial reports.
· Requesting approval for risk and method statements
· Customer Portal Management
· Carrying out further administrational tasks as required
Skills
· Proficient in phone etiquette and handling incoming calls professionally
· Experience with office 365
· Strong clerical and organisational skills
· Familiarity with office procedures
· Efficient in data entry using computerised systems
· Ability to type accurately and quickly
· Administrative skills to support daily office operations
Competitive Salary
No agencies
Job Type: Full-time
Pay: £24,000.00 per year
Benefits:
* Canteen
* Company pension
* Free parking
* On-site parking
Experience:
* Typing: 1 year (preferred)
* Phone etiquette: 1 year (preferred)
* Organisational skills: 1 year (preferred)
* Administrative : 1 year (preferred)
Work Location: In person