About the role and team
This role is key to providing proactive and comprehensive support to four fee earners, delivering a full secretarial and administrative service. The position requires close collaboration with secretarial colleagues to ensure consistent and efficient support across the team.
Key responsibilities include, but are not limited to:
* Advanced diary management for fee earners, balancing priorities and acting as a gatekeeper to protect their time.
* Typing from dictation and producing, formatting, and amending documents to a high standard.
* Applying for searches and Land Registry applications as required.
* Managing client communications via telephone and email, often responding on behalf of fee earners.
* Full meeting preparation and administration, including arranging meetings, accommodation, and travel.
* Lead project management of client matters, business development activities, or events.
* File management, including opening/closing files, compliance checks, and maintaining the document management system.
* Assisting with billing and financial management, including compiling and analysing data.
* Mentoring and coaching junior staff, sharing best practice and supporting their development.
* Leading or supporting projects and events, including webinars and firmwide initiatives.
* Driving process improvements and contributing to firmwide projects.
* Provide CRM and business development support, including compiling management reports, reporting on costs, and coordinating with colleagues to gather up-to-date information
About the candidate
We’re looking for someone who is:
* Proactive and resourceful, able to anticipate needs and take initiative.
* A confident communicator, able to liaise effectively with clients, colleagues, and stakeholders at all levels.
* Highly organised, with a keen eye for detail and the ability to manage multiple tasks in a fast-paced environment.
* A critical thinker who isn’t afraid to challenge the status quo and suggest improvements.
* A self-starter, able to prioritise and manage time effectively with minimal supervision.
* Adaptable and flexible, able to switch between tasks effortlessly.
* Confident with technology, including advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams).
* Experience in property work is essential
* A positive influencer and mentor, supporting colleagues and junior staff.
* Commercially aware, with a business partner mindset and a focus on continuous improvement.
About the firm
Anthony Collins Solicitors is a specialist law firm with a clear purpose – to “improve lives, communities and society". For over 40 years we’ve been successfully combining market-leading legal expertise with a commitment to excellence and long-term relationships underpinned by a strong set of values.
What makes Anthony Collins Solicitors distinctive, beyond simply being a sector-specialist law firm, is our people and the values we share. We’re extremely proud of the calibre of people that we attract; people who are inspired by our values, motivated by our vision and work with our clients to positively influence the society and communities we are building together.
Anthony Collins Solicitors is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.