Our client is a leading provider of project management, design engineering & construction supervision services within the nuclear industry.
Job Overview:
The Office Administrator is responsible for overseeing and managing the day-to-day operations of the office. This includes supporting the administrative team, maintaining office supplies, assisting with scheduling, and ensuring the office runs efficiently. The role requires a highly organized and detail-oriented individual with strong communication skills.
Key Responsibilities
1. Office Management:
2. Maintain office supplies and equipment.
3. Ensure office is clean, organized, and welcoming.
4. Handle office maintenance and liaise with external vendors.
5. Administrative Support:
6. Provide general administrative support to teams.
7. Answer phone calls, respond to emails, and manage correspondence.
8. Organize and maintain filing systems (both digital and paper).
9. Scheduling & Coordination:
10. Manage meeting room schedules and assist with meeting preparation.
11. Organize appointments, travel arrangements, and itineraries for staff.
12. Document & Report Handling:
13. Prepare, proofread, and format documents and reports.
14. Maintain and update databases and records.
15. Human Resources Support:
16. Assist with onboarding new employees.
17. Maintain employee attendance records and assist in HR-related tasks.
18. Finance & Billing Support:
19. Assist in processing invoices and expense reports.
20. Monitor office-related budgets and assist in cost management.
21. Customer Service:
22. Greet clients, vendors, and visitors.
23. Assist with inquiries and provide information as needed.
Required Skills & Qualifications:
24. Proven experience as an office administrator or in another relevant administrative role.
25. Strong organizational and multitasking skills.
26. Excellent communication skills (written and verbal).
27. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
28. Knowledge of office management systems and procedures.
29. Ability to handle sensitive and confidential information with integrity.
30. Security Cleared
Benefits include:
31. Pension scheme (8% company contribution / 4% personal contribution)
32. 25 days’ paid annual leave + bank holidays + option to buy or sell days
33. Professional fees reimbursed
34. Flexible working
35. Employee referral scheme