Job overview
We have a fantastic position available to start as soon as possible to work within an established PMO that supports the directorate capital portfolio of projects and property function.
Join our dynamic team and contribute to successfully delivering projects that make a real impact! This opening is your chance to showcase your skills, gain valuable experience, and potentially pave the way for a rewarding career in project management within our organisation. We seek a highly skilled and motivated Programme Management Office Officer to play a vital role in supporting the Trust's extensive property portfolio and delivering its significant capital investment programme. Reporting to the Capital Development and Property Programme Management Office (PMO) Manager and based at the Royal Sussex County Hospital, this post is best suited to organised and detail-oriented professionals, offering the right person the chance to play their part in delivering transformational change in support of our excellent clinical services and patient care.
Main duties of the job
About you:
The post holder will be educated to a degree level or equivalent, ideally in Project Management or Business Administration, with relevant experience in programme/project progress reporting, scorecards, dashboards, and metrics. You will work closely with our Project Managers and stakeholders, supporting complex projects and continuous improvements to our project execution and reporting processes. We are committed to continuous improvement at all layers and seek individuals with clear evidence of continuing professional development. They shall form part of a comprehensive PMO function, which supports the department's portfolio of projects.
You will have proven skills in effective communication and understand the importance of stakeholder relationships. The successful candidate will have a knack for coordinating complex programmes and be passionate about implementing effective project management practices.
What we offer:
Choose to work with us, and you will find we offer investment in your career development, an open and collaborative working environment where you will be encouraged to develop your leadership skills. You will be supported personally and professionally by a commitment to care and compassion that applies as much to our staff as to our patients. We value and promote diversity and are committed to equality of opportunity for all.
Working for our organisation
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop. We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Detailed job description and main responsibilities
We look forward to receiving your application and the start of your journey with UHSussex. In the meantime make sure to check out our Patient First approach that runs through our core as you’ll get to know us better through this, our equality, diversity and inclusion pages which show just why being inclusive is so important to us and how our staff networks help drive change, and our staff wellbeing page that details the many ways in which we invest in your wellbeing.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Main Duties and Responsibilities:
Communication:
- Foster effective and supportive relationships with operational teams and external stakeholders to enable the delivery of agreed outcomes.
- Develop strong and supportive working relationships with both operational and corporate teams.
- Work with multi-disciplinary teams across the Trust to deliver agreed outcomes.
Analytical and Judgmental Skills:
- Analyse projects by monitoring various project and programme logs.
- Manage project meeting schedule, making decisions about priorities and balancing conflicting requests.
- Develop and maintain effective and efficient office systems.
Planning and Organisational Skills:
- Plan and prioritise personal and project teams' work.
- Manage competing and changing priorities to ensure Programme outcomes are achieved.
- Identify and plan personal professional development needs.
- Undertake training to support continuous improvement and lean skills development.
- Contribute to and ensure compliance with best practice project management.
- Provide regular reports to the capital and projects committees.
- Prepare reports and provide evidence of governance regarding all activities undertaken.
- Apply best practice project, change, and workforce management to the PMO corporate projects programme.
- Advocate for excellent project delivery.
- Support and encourage innovation in service delivery.
- Continuously work towards improving the quality of service to the Trust.
People Management and Development:
- Contribute to the training of new staff members within the department, as required.
Patient Care Delivery:
- Incidental patient contact.
- Carefully manage and phase capital projects.
Learning and Development:
- Attend mandatory training updates as required.
- Engage in necessary training in accordance with the development of your role.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Person specification
Qualifications and Skills
Essential criteria
1. Educated to degree level or equivalent in office management and/or business administration with the ability to provide a comprehensive ‘Programme Management Office’ function in support of the departments programme of work.
2. Relevant experience in financial management and supporting complex projects and/or teams, and have clear evidence of continuing professional development.
3. Proven skills in effective communication and an understanding of the importance of stakeholder relationships.
4. Proficiency in Microsoft Office packages including Excel and Word.
Desirable criteria
5. Experience of supporting a complex project or programme.
Equality, Diversity & Inclusion
Essential criteria
6. Evidence of having championed diversity in previous roles (as appropriate to role)
7. Evidence of having undertaken own development to improve understanding of equalities issues.
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications