3 Month Contract With A local Authority
Job Purpose:
The Team Administrator provides high-quality administrative and organisational support to ensure the smooth and efficient operation of the team or department. The role involves managing daily office functions, coordinating meetings, maintaining records, and acting as a key point of contact for both internal and external communications.
Key Responsibilities:
* Provide day-to-day administrative support to the team, including diary management, meeting coordination, and handling general enquiries.
* Prepare agendas, take minutes, and follow up on actions from meetings.
* Manage incoming and outgoing correspondence (email, post, telephone), ensuring timely and appropriate responses.
* Maintain and update accurate records, databases, and filing systems (digital and paper-based).
* Produce reports, spreadsheets, and presentations using Microsoft Office or other relevant software.
* Ensure documentation is stored and managed in line with data protection and confidentiality policies.
* Support onboarding and induction processes for new team members.
* Monitor and order office supplies, manage equipment needs, and liaise with IT/facilities teams as required.
* Assist in coordinating team events, training sessions, and internal communications.
* Support delivery of small projects or administrative parts of larger projects (e.g., data collection, reporting).
* Track key deadlines and ensure timely completion of tasks within the team.
* Contribute to continuous improvement of administrative processes and team efficiency.
Requirements
* Excellent organisational and time management skills.
* Strong written and verbal communication.
* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
* Ability to handle confidential information with discretion
* Strong interpersonal skills and the ability to work well in a team and independently.
* Attention to detail and accuracy in all administrative work.