Job Purpose
The Fleet Administrator is responsible for the effective administrative management of the company's vehicle fleet across multiple office locations. The role focuses on coordinating with third-party providers, ensuring fleet compliance, controlling costs, and maintaining accurate fleet and financial records to support operational and budgetary requirements.
Key Responsibilities
Liaise with third-party fleet and service providers to manage fleet assets on site across company offices
Act as a key point of contact for accident management, supporting drivers and coordinating with external providers
Maintain accurate and up-to-date records for all vehicles, trackers, and associated data to support PD11 reporting and budget management
Provide Finance with timely and accurate fleet-related invoices and supporting documentation
Liaise with Novuna to support employees eligible for the green car scheme, including tracking vehicle orders, delivery timelines, and associated costs
Monitor, maintain, and flag compliance requirements, including driver licence checks and vehicle documentation
Coordinate the movement and reallocation of remaining company cars to support cost reduction initiatives
Support vehicle servicing, maintenance, inspections, and compliance activities
Assist with fleet cost control, reporting, and data analysis
Respond to fleet-related queries from employees and internal stakeholders
Support ongoing fleet optimisation and policy adherence
Skills & Experience
Essential:
Previous experience in fleet administration, transport administration, or a similar role
Strong organisational skills with high attention to detail
Experience working with third-party suppliers and service providers
Good understanding of record keeping, compliance, and cost tracking
Confident communicator with the ability to liaise with employees, suppliers, and finance teams
Strong IT skills, including Microsoft Excel and fleet management systems
Desirable:
Experience working with leasing providers such as Novuna
Knowledge of licence checking processes and fleet compliance requirements
Understanding of budget management and invoice processing
Experience supporting cost reduction or fleet optimisation initiatives
This is a temporary role working 4 days a week in Solihull