Department:
People
Employment Type:
Fixed Term - Part Time
Location:
Chelmsford, UK
Description
**One year Fixed Term Contract.
This role can be offered either on a part-time (4 days/week) or full-time basis.
This is a hybrid role based minimum 2 days/week in our Chelmsford office but with additional travel to other sites in Coventry, Bristol and Bridgwater.**
To assist in the management of the Workplace function for ParentPay Group which includes Facilities, Real Estate, Health and Safety and Compliance. The Workplace Assistant Manager will be a key contact point between sites, business functions, contractors and employees.
Key Responsibilities
* Assist in the management of leases, service charge reconciliations and dilapidations
* Manage contractors (hard and soft FM)
* Purchasing and contract negotiations
* Attend H&S committee meetings and minuting
* Work on DSE integrated systems
* Manage workplace functions remotely
* Office moves, space management and utilisation
* Assist in ensuring compliance of PPG, e.g. F-Gas, building checks, evacuations, fixed wire testing, etc.
Skills, Knowledge and Expertise
* Ideally have NEBOSH H&S certification or IOSH minimum to assist in the management of H&S across the PPG
* Be a qualified DSE assessor or willing to train
* Qualified First Aider or willing to train
* Qualified Fire Marshal or willing to train
* Knowledge and understanding of facilities compliance
* At least 2 years working within a multi-site facilities environment
* At least 2 years contractor management experience
* Purchasing and contract tendering experience
* Be physically fit to assist with office moves / refurbs
* Be an effective multi-tasker
* Be a team player
* Have a good level of spoken and written English
* Be highly organised
* Have good awareness of IT tools and systems to support the Workplace function
* Be willing to travel as needed to offices across the PPG