Amazon Devices International is looking for an experienced Executive Assistant who wants to work in a fast-paced, exciting, and dynamic organization on a 12 month Fixed Term Contract. We are seeking a resourceful, self-motivated, highly organized, and efficient Executive Assistant to support two directors and their teams.
This role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership and bias for action, be customer service-oriented, and have the ability to meet tight deadlines and change direction at a moment’s notice. Having a high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative to ensure success.
The successful candidate will possess the ability to complete complex tasks quickly and autonomously, react with appropriate urgency to situations that require a quick turnaround, and take effective actions without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment, and build effective working relationships inside and outside the group.
This role is a 12 month FTC.
Key job responsibilities
- Provide executive support to 2 Directors and work closely with the leadership team, and other Executive Assistants to provide support to the organization.
- Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure required actions are addressed in a timely manner.
- Track and help drive completion of key deliverables and follow up on outstanding items.
- Management of complex scheduling (internal and external).
- Arrange worldwide travel itineraries for the Directors, e.g. booking travel and accommodation plus any further requirements.
- Handle administrative tasks as required, e.g. expense reports, POs, space planning and more.
- Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle.
- Organize, execute, and assist with team activities (staff meeting agendas, all-org meetings, off-sites, and team social events).
BASIC QUALIFICATIONS
- Knowledge of Microsoft Office products and applications
- Experience as an Executive Assistant
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround