Role: Office Administrator
Location: Wattisham, Suffolk
Duration: Until Mid-September
Role Type: Onsite
Salary: Around £18 an hour, depending on experience
The following information provides an overview of the skills, qualities, and qualifications needed for this role.
About the Client & Role:
Our globally renowned aerospace client employs over 2,100 people across the UK and delivers a variety of contracts to defence customers, including specialist training services. As the organisation continues to expand, there is a growing focus on enhancing training capability within the Vertical Lift domain, making this an exciting opportunity to join a developing and skilled training team.
This role offers both challenge and reward within a fast-paced environment, supporting the delivery of Apache AH-64E maintenance and simulator training to military customers.
The position is diverse, with day-to-day activities varying significantly. Although operating within dynamic engineering environments, Client places strong emphasis on employee wellbeing, promoting a positive worklife balance and a collaborative, inclusive culture built on innovation, safety and quality delivery.
Responsibilities
* Greet visitors and oversee the issuing of Academy security passes
* Act as the first point of contact within reception when required
* Handle incoming telephone calls and respond to in-person enquiries
* Carry out visitor pre-screening procedures
* Coordinate with site security teams to arrange visitor access
* Manage incoming and outgoing mail and parcel distribution
* Organise and manage catering requirements on site
* Arrange and support meeting room set-up, including refreshments
* Oversee delivery and courier services to and from site
* Procure and maintain site stock and supplies
* Provide administrative support to the Academy Leadership Team as required
* Manage and distribute internal and external communications appropriately
* Identify and report any facility or site-related issues
* Provide ad hoc support to project or functional activities
* Coordinate and manage site facilities including classrooms, briefing rooms, conference rooms and simulators
* Liaise with customer training personnel to support delivery requirements
* Plan, schedule and manage maintenance training courses, including issuing pre-course documentation
* Capture and maintain training data for reporting purposes
* Produce and distribute training reports
* Gather and collate customer feedback information
* Allocate resources for training delivery using electronic resource planning tools
* Provide occasional cover for colleagues during periods of absence, including additional working hours when required
Basic Qualifications (Required Skills/Experience)
* Minimum of 2 years experience in an administrative or similar office-based role
* Proficiency in Microsoft 365 applications, including Word, SharePoint, Lists and Teams
Preferred Qualifications (Desired Skills/Experience):
* Business Administration Level 3 qualification or equivalent
Security Clearance:
This role requires eligibility to obtain UK BPSS clearance. xsngvjr Applicants must meet the UK Government requirement for citizenship to be considered. Sadly, sponsorship cannot be offered for this role