Receptionist Facilities Assistant
1. Type: legal
2. Firm: Law Firm
3. Salary: 21-23,000
4. Location: Guildford
My Client is a top 200 Law firm Based in central Guildford.
You will be part of the facilities team and provide day to day support in areas such as reception, post-room activities, general administration for our lawyers and other team members, facilities administration (such as ensuring our buildings operate safely through regular H&S checks and that maintenance tasks are reported to contractors) and much more.
You will work as part of a small team, and duties are divided on a rota basis. This means that your tasks will change throughout the day, offering variety and a genuine opportunity to develop new skills. The role includes the following
Core Duties will include:
5. Front of House (answering telephone calls and meeting/greeting visitors),
6. Post Room activities (receiving parcels, sending post),
7. Fire Health and Safety records management,
8. Archiving and maintaining office records (such as checking in and out of documents from our archives),
9. Helping with office moves,
10. Meeting room setup,
11. Scanning/photocopying and providing general support to our teams.
We are looking for someone who enjoys the prospect of a role that involves lots of interaction with colleagues and clients as well as being ‘on the move’ more often than being at your desk. Whilst previous experience in a similar role would be an advantage, they can offer great support to help you with developing new skills as well as the opportunity for further advancement.
Idael Candidates must have the following:
12. Previous office administration/Receptionist experience, or a role in customer service involving interaction with people face to face, by phone and/or in writing would be an an advantage.
13. Candidates keen to learn new skills will also be encouraged to apply.
14. Great communication skills both verbal and written
15. Comfortable in the use of Microsoft packages – Excel, Word, Outlook (to a basic level).