Weighbridge & Depot Administrator
Southall
£33,012
Permanent
Hours – 40 Hours a week – rotating shifts 6am – 3pm & 8am – 5pm
About Lampton Group
Established for over a decade, Lampton Group is wholly owned by the London Borough of Hounslow. This means we operate a commercially minded business, with a public service ethos. We work in close partnership with the Borough to provide commercial, strategic and social value to the community; any profits we make are invested back into essential services and community projects. We have three operating arms - Lampton Homes, Lampton Leisure and Lampton Services – each exists to enhance the lives of residents and support the council in supplying essential services.
Why Join lampton Services?
We are LLW employer, offering annual pay and contract reviews
23 days holiday allowance, plus bank holidays
Free gym membership
Enhanced Maternity and Paternity leave and Pension Scheme
Exclusive Discounts - save with Lampton Rewards and EE mobile offers
Staff wellbeing perks - online GP access, EAP, health testing, flu Jabs, and eye care vouchers
Sustainability Perks - cycle to work and electric car salary sacrifice scheme
Career Growth – CPD training, structured development, and leadership opportunities
About the Job
To be the professional first point of contact for customers, contractors, and colleagues at Southall Lane Depot; ensure that all vehicle movements onsite are managed and recorded accurately through the weighbridge; maintain compliance with all operational, health & safety, and regulatory requirements; provide detailed administrative and reporting support to enable efficient depot operations.
Key Responsibilities
Operate the Southall Lane Depot weighbridge to record incoming/outgoing waste and recycling, ensuring compliance with licensing, Duty of Care regulations, and Digital Waste Tracking.
Manage site access control: including induction of visitors/contractors, issue/withdraw access passes, ensuring full PPE use, and traffic control.
Support the Depot Manager & Supervisor with contractor management, ensuring all Risk and Method Statements received, checked and filed prior to visiting & working onsite.
Liaise with hauliers, contractors, and visitors; be first point of contact for queries, complaints or incidents; escalate as needed.
Compile and deliver monthly/quarterly reports (tonnage, weighbridge data, incident logs) to the Depot Manager and regulatory bodies (e.g. West London Waste Authority, Environmental Agency).
Ensure all legal documentation (Waste Transfer Notes, Waste Carrier Licences, etc.) is accurate, signed, and retained for audit
Monitor vehicle compliance (weights, fitness under Road Traffic Acts) as vehicles exit site.
Assist in scheduling haulage of materials with external brokers or customers as required.
Maintain stock of depot consumables: PPE, stationery, hot drink provisions, vending orders etc.
Upload all incidents (onsite & during collection activity) into the Health & Safety system.
Set up suppliers on finance system raise purchase orders, receipt goods, and raise invoices as required, in relation to the Depot Operation.
Support communication channels (noticeboards etc.) to keep staff informed.
Open/close the site to hauliers/visitors; ensure smooth handover to security staff.
Support additional depot administration tasks as needed.
Previous Experience and Skills Required
Essential:
Experience in an operational administrative role or customer-facing site role.
Strong organisational and time management skills; ability to prioritise tasks.
Excellent communication skills, both verbal and written.
Proficient IT skills (MS Office, ability to produce reports, charts, pivot tables).
High level of accuracy and attention to detail.
Ability to work both independently and collaboratively with colleagues, managers, and stakeholders.Desirable:
Experience in the waste / recycling industry
Familiarity with weighbridge systems or related software.
Knowledge of regulatory reporting (Duty of Care, Environment Agency requirements etc.).Behaviours/Attributes:
Proactive, self-motivated, takes ownership.
Meticulous and detail-oriented.
Good problem solver; able to think ahead.
Strong ethical standards.
Positive, collaborative approach; good under pressure