We are looking for an Admin Assistant to join our fast-paced and passionate team. This is a varied and dynamic role which will require strong prioritisation skills and a fantastic work ethic. The ideal candidate will be highly organised, self-motivated, approachable, helpful and familiar with working in the creative industry with a strong can-do attitude. OVERVIEW You will provide support across the Group of companies, currently; AD Associates is an experiential & spatial design agency, specialising in the travel and hospitality sectors based in the heart of London. The team cover a diverse range of creative, operational and technical roles and work across strategy & concept, architecture & interiors, identity & wayfinding, and artwork & styling. Baya Dynamics (BD) is a software development and services agency. Using creativity and innovation and leading-edge technology it produces immersive experiences in VR, AR and mixed reality environments. BD is forward thinking, using a video gaming environment to deliver projects to its clients within the hospitality, leisure, and travel sectors. NOKT is an architecture and interior design studio based in the UK, operating globally on residential and commercial projects. WHAT YOU'LL BE DOING You will provide support to the Senior Studio Assistant, ensuring the Studio runs smoothly. The role requires someone who can think ahead and anticipate the studio's needs. Receptionist duties include answering incoming calls, managing email inboxes, booking couriers, and liaising with building management. Organising and booking all studio travel, accommodation, and itineraries. Project-related expense reconciliation and submission to finance department and PMO Checking and processing staff expenses to Dext Obtaining approval for contractors hours and submitting to finance department Provide occasional support for general financial admin tasks Ad hoc personal administration for CEO You will be responsible for keeping the office space immaculate and ensuring a high level of presentation is always maintained Studio purchasing and arranging shipments Reconciliation of company debit and credit cards and importing to Soldo/Dext General jobs and any other required activities to keep the studio running smoothly. Assist the IT Engineer with ad hoc general IT support in the studio Sending out the Weekly studio calendar PA duties such as Director timesheet submissions, expenses, diary and studio calendar management. Timesheets ensuring all staff complete and hours approved on time every week HR Assistance; Recruitment- logging received CVs and arranging interviews General jobs and any other activities that are required to keep the studio running smoothly. WHAT WERE LOOKING FOR 3 years professional experience in a design studio or similar creative agency. Experience in general office and finance administration. Great communication skills with the confidence to build a good rapport with the wider team and management. Focused, accurate and strong attention to detail. Enthusiastic and happy to help and support the wider team. Proactive and helpful with the ability to prioritise and multitask efficiently. Work independently and can take the initiative. Computer literate, including excellent knowledge of Microsoft packages (Word, Excel & PowerPoint). Excellent communication skills and written English. This is a studio-based position (5 days/week) in the heart of London in our beautiful studio at St Pauls. Working hours 09:00-18:00, Monday Friday. We are passionate about what we do. This is an opport unity to join a studio of hardworking and talented individuals. We have a friendly culture with regular Friday drinks, team breakfasts and events. Please note you must have the right to work in the UK for your application to be considered.