Commencement Handover Meeting - Internal
Agree on material storage plan and site setup with the client.
Bulk Material Scheduling (Schedule what & when materials are needed)
Bulk Material Call Offs
Ad-Hoc Material Requisitions
Record details/evidence to support any contra-charges and submit to contractors (QS to price).
Review weekly site audit reports.
Monitor project ordering sheets periodically.
SITE SETUP including:
1. PPE ordered and on site.
2. All applicable site ops files set up and organized.
3. Current drawings & drawing register on site.
4. Required H&S notices on site and clearly displayed.
Attend subcontractor pre-start meetings.
Maintain weekly reports.
CORRESPONDENCE
Collect and file all necessary important correspondence issued and received. All paperwork should be filed in an organized manner, either electronically or in paper form.
SNAG SHEETS
Update and file on-site snag sheets (Bespoke & Client). All snag sheets must be compiled systematically and be readily accessible.
SUBCONTRACTOR CO-ORDINATION MEETINGS (SM & PM)
Schedule and chair weekly subcontractor coordination meetings to:
1. Plan and agree on the next period's tasks.
2. Identify, agree, and coordinate the required labor force for the next period.
3. Review performance against programme.
Issue meeting minutes detailing the outcomes and assign actions.
Ensure all site audit reports are organized on the server and accessible.
CLIENT PROGRESS MEETING - WEEKLY
Produce, issue, and file a monthly contractor’s report.
Report to include a programme with a progress line.
RECORD PHOTOGRAPHS
Take weekly photographs noting when and where they were taken, including any damage such as water ingress.
ON SITE DRAWINGS & DRAWING REGISTER
Maintain on-site drawings and a drawing register, ensuring all information is handed over to SM. Ensure:
* A paper copy of the latest drawings is on site and filed systematically.
* The latest drawing register is visibly displayed.
* All superseded drawings are filed and accessible if needed.
Issue Material Call Off / Delivery Schedule, ensuring all information is handed over to SM, including:
* Delivery date(s)
* Performance criteria
Weekly submission of supplier P.O.D tickets to office (PM/SM).
Refer unresolved supplier delivery issues to procurement manager.
Verify plant delivery (comparing plant, on-hire note, and order requisition).
Maintain delivery diary (what’s due on site, when, and from whom).
Weekly submission of supplier on-hire & off-hire notes to office.
Produce and issue RAMS to CM for review and approval; once approved, PM to issue RAMS to client.
Ensure all subcontractor RAMS are reviewed and signed off prior to site commencement, including labour-only subcontractors.
Conduct & record weekly Toolbox Talks.
Obtain plant operator licenses before work begins and ensure plant inspections and registers (LOLER / PUWER) are signed.
Provide first aid management, including maintaining accident reports and registers.
Review and act on pro-risk audits (SM & PM).
Oversee maintenance of welfare facilities and site security.
Inspect scaffolding and sign registers.
Request permits to work from the client where applicable.
Liaise with safety advisors (SM & PM).
Perform daily H&S site checks, including subcontractor compliance with RAMS.
Verify day work sheets issued by subcontractors.
Manage rectification during the defects liability period (12 months).
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