Personal
Assistant (PA) Vacancy - Greengate Brewery, Middleton
This is a full time, office based role.
We are seeking a highly organised, professional, and proactive Personal
Assistant to support the Managing Director (MD). This role will serve as the
first point of contact between the MD and internal/external stakeholders,
ensuring smooth operations and efficient handling of various administrative
tasks. The ideal candidate will be detail-oriented, capable of multitasking,
have excellent grammar, and be able to maintain confidentiality and
professionalism in all aspects of the job. Very occasional travel within the Northwest region may be required.
Role specification:
* Executive Support: Provide comprehensive administrative support to
the Managing Director, including calendar management and prioritisation,
scheduling meetings, and making travel arrangements, including coordinating the
activities of the Company Driver.
* Communication:
Act as a liaison between the MD and internal/external stakeholders, managing
calls, emails, and correspondence, and prioritising requests effectively.
* Document Preparation: Produce, format, and proofread confidential
emails, letters, reports, and other business documents for the MD, ensuring
they are completed to a high standard and filed appropriately.
* Meeting Coordination: Organise, set reminders, and attend meetings, prepare
agendas, taking minutes, and follow up on action points.
* Travel Arrangements: Coordinate complex travel plans, including
flights, accommodation, and itineraries for the MD and other Senior Leadership
Team Members as needed.
* Confidentiality:
Handle sensitive and confidential information with discretion, ensuring that
business matters are conducted with professionalism and integrity.
* Office Management: Manage office supplies, handle mail, and ensure
the office space for the MD is organised and maintained to a high standard.
* Project Assistance: Provide ad-hoc support on specific projects or
initiatives as requested by the MD, helping to streamline workflows and ensure
deadlines are met.
* Event Planning:
Assist in organising company events and conferences hosted by the MD or JW
Lees, including liaising with venues, producing invitations and representing
the company on occasion as required.
Required Experience:
* Proven
experience as a Personal Assistant, Executive Assistant, or in a similar
administrative role.
* Strong
organisational skills with the ability to manage multiple priorities in a
fast-paced environment.
* Excellent
verbal and written communication skills, including superb grammar.
* Proficient
IT skills, including but not limited to: Microsoft Word, Excel, PowerPoint,
Outlook, and other internal Company Systems.
* Strong
attention to detail and ability to maintain high standards of accuracy.
* Ability
to handle sensitive information with discretion and confidentiality.
* Strong
problem-solving abilities and a proactive approach to tasks.
* Exceptional
time management and multitasking skills.
* Flexible
and adaptable, with the ability to work independently and as part of a team.
What’s in it for you as
a Personal Assistant:
* Competitive pay
* Private medical
cover with BUPA
* Profit share
* Stakeholder pension
scheme
* Enhanced family friendly
policies
* Access to BenefitHub
offering online and high street discounts
* Discount in all our
managed pubs, inns and hotels
* Access to our employee
assistance programme
* Yearly service
recognition
About JW Lees:
Proudly family owned and nearly 200 years old, JW Lees are the original modern, traditional brewer. With 150 pubs, inns and hotels across the North West and North Wales, we are passionate about great beer, fantastic food and memorable experiences.
We put people at the heart of our business, always doing the right thing and always sticking together. Our six values are at the heart of everything we do:
Proud - Savvy - Honest - Passionate - Personal - Together