About JLL
If youre looking to step up your career, JLL Workplace Management is the perfect professional home. At JLL, youll have a chance to innovate with the worlds leading businesses, put that expertise into action on landmark projects, and work on game‑changing workplace and facilities management initiatives. Youll also make long‑lasting professional connections through sharing different perspectives, and youll be inspired by the best. Were focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL Workplace Management!
Role Purpose
Provision of all‑round admin support maintaining the systems and supporting engineering team. Ability to work under pressure and be adaptable to situations as they arise. Must have a logical and organised approach to the tasks in hand and be able to meet deadlines for documentation issue. They are being carried out with due regard to Health and Safety, maintaining the 100% uptime criteria. Also responsible for ensuring the manning levels are maintained. Maintain excellent standards of response to plant failures, completion of assigned work and ensure any abnormal operating conditions and housekeeping issues are dealt with proficiently.
Main Duties & Responsibilities
* Quotes raised against quote tracker and tracker maintained for fortnightly review
* Raising jobs and purchase orders on a reactive basis & PPM
* Chasing reports and filing in all relevant files
* Maintaining PPM planners in accordance with audit purposes
* Processing engineer’s timesheet on a weekly basis
* Chasing costs following reactive call outs
* All project works being managed on tracker and updates to Project teams on a weekly/monthly basis.
* Updating 001 spend tracker for the current year
* Monthly meeting with Finance admin to review spends and update of reactive costs.
* Onboarding engineers in a timely manner to allow contractors to work on site
* Updating sites engineering outlook contractor calendar
* Responsible for the commercial support on the contract through to final account.
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