Location
Hybrid role, mix of home working and office based. One design coordinator based in the North office (Scunthorpe) and one in the South office (Olney). May be requested to attend site meetings on very rare occasions, ordinarily home/office based.
Job Summary
We are seeking a detail-oriented and organised Design Administrator & Coordinator to support our civil, electrical (primary and secondary) and grid compliance design teams in delivering high-quality projects. The Design Coordinator will act as a bridge between designers, clients, vendors, and other internal departments managing the design aspects of the projects to ensure design projects are executed smoothly, on time and within scope and budget. This role involves project coordination, timeline management, resource planning, monthly reporting and quality control.
Key Responsibilities
* Coordinate design projects from concept through completion, ensuring alignment with project goals and timelines.
* Ensure design team actions are effectively tracked and the respective design teams are coordinated to ensure deliverables remain on track, reporting risks and issues upstream where necessary.
* Support design teams with administrative and coordination tasks
* Prepare monthly reports on design progress
Management of Project Meetings (Internal & External)
* Schedule and attend internal and external project design meetings with all stakeholders
* Take meeting minutes, record actions and subsequently distribute minutes
* Chase action owners to ensure timely completion of all actions on Mitie Power and Grid staff such that they can be closed out.
Project Documentation - Design Quality Management (Non-Technical)
* Work with the Design Delivery Manager to ensure that all documents that leave the department are consistent from the perspective of the non-technical information such as;
* Client name and details are correct and consistent
* Project name is consistent
* Revision details are updated and correct
* Spelling is correct
* That all drawings / documents have been through a check and approval process prior to issue.
* Collaborate with cross-functional teams including business development, contributing towards the production of project profiles / case studies for marketing purposes on completion of a project.
* Manage project assumptions and exclusions register and hold regular review meetings
* Day to day management of the design change management process
Weekly / Monthly Reporting
* Compile a monthly design progress report for each project, pulling information through from the designers on; progress against plan, Risks and opportunities, Issues and solutions implemented, RAG status
* Feed information from these reports back to the design delivery manager and project planner.
Management of External Suppliers
* Work with the procurement team to chase external suppliers for information to allow the timely progression of the design
* Track progress of design tasks and deliverables, identifying potential roadblocks early and reporting upstream.
Non-Technical Quality Management
* Undertake non-technical quality management checks on all documentation leaving the business to ensure consistency.
* Maintain a suitable database of document checks and approvals
* Undertake monthly non-technical quality audits on a random sample of projects.
* Assist in the maintenance of an organised project filing system and database for managing the flow of drawings and documents in accordance with the company NERS accreditation, managing both incoming and outgoing documents, document revisions, version control and transmittals.
* Ensure all design outputs meet quality standards and brand guidelines. Manage a database for design document review and approvals.
* Assist the wider team with the regular external audits from Lloyds as part of the businesses NERS accreditation.
Personal Requirements & Qualifications
* Ideally 2+ years of experience in a similar coordination type environment or junior project assistant type role, ideally in an electrical design-based environment. Experience of working in the electricity / renewable energy industry would be advantageous but is not essential.
* Must possess excellent organisational and multitasking skills.
* Must have strong communication and interpersonal abilities.
* High level of familiarity with the MS Office suite of tools such as word and excel and be proficient at report writing. Prior use of Autodesk Construction Cloud (ACC) would be advantageous, but not essential as training would be given.
* Proficiency with project management tools (e.g. com or similar).
* Ability to thrive in a fast-paced, collaborative environment as part of a wider design team.
* Ability to work under own initiative.
* Strong attention to detail and a proactive problem-solving mindset.
#J-18808-Ljbffr