About the Role: To provide procurement and expediting support to the CNRI contract, ensuring fabrication scopes and site requisitions are processed, monitored, and delivered in line with project requirements. The role is hands-on and admin-heavy, requiring close coordination with engineers, fabricators, construction teams, and suppliers to maintain control over material and service deliveries.
Responsibilities:
* Maintain a live Tracker for fabrication scopes including drawing numbers, spool/support IDs, and ROS dates.
* Create and maintain structured files for each fabrication scope (drawings, documents, correspondence).
* Act as focal point for the WPA (Welding Procedure Approval) process between Welding TA and external fabricators.
* Update Tracker with purchase order data and fabrication status in real-time, alerting project engineers of delays or changes.
* Collaborate with project engineers and the supply chain team to resolve routine queries.
* Manage site requisitions from platform teams by coordinating costing and delivery input, progressing approvals via DocuSign, and raising POs.
* Liaise with vendors and construction to resolve queries, expedite orders, handle airfreight, and track tooling deliveries and Hire Register entries.
* Escalate any potential risks to delivery or quality to the buyer and project engineers.
* Provide support to the Buyer by managing procurement documentation, RFQs, expediting, raising POs, inspections, and material queries.
Qualifications:
* Experience in procurement or expediting.
* Working knowledge of fabrication processes and documentation.
* Strong administrative skills and attention to detail.
* Familiarity with tracking/reporting tools (Excel-based Trackers or procurement systems).
* Good communication and coordination skills with internal teams and external vendors.
Required Skills:
* Highly organised and able to manage multiple task streams at once.
* Clear communicator with a proactive approach to expediting and issue resolution.
* Comfortable operating in a fast-paced, changing project environment.
* Able to take initiative and follow through on responsibilities without heavy supervision.
Work Environment: Full-Time: 37.5-hours per week. St Magnus House Aberdeen. May require working from other office locations in Aberdeen to support business operations.
Equal Opportunity Statement: The duties and responsibilities outlined in this job description are intended to provide an overview of the general nature and level of work performed by employees within this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The role holder may be required to perform other duties as assigned, which are not listed here but are necessary to meet the business needs of the company.