Join a fast-paced finance team as an Accounts Assistant, supporting accounts receivable, month-end reporting, and stock management. You’ll play a vital role in ensuring cash flow stability, reconciling transactions, handling invoices, and improving workflow efficiency.
This role requires strong numerical skills, attention to detail, and proficiency in Excel. Ideal for candidates with experience in accounts receivable or finance administration, comfortable working across departments and managing financial queries.
Role Purpose
· To provide administrative support to Accounts Receivable Team to maintain a good cash flow
· To support the Finance Manager for month end tasks and producing reporting to tight deadlines
· Working with individuals across the business at all levels
Key Responsibilities
Accounts Receivables and Payables Administration
· Reconciling and processing daily Bank transactions
· Invoice distribution to customers including uploading some of EDI invoices
· Responsible for setting up and maintaining Auto sending Invoices on SAP
· Identify and resolve any billing issues on the system for sales invoices
· Responsible for maintaining Recharge accounts and raising manual invoices
· Producing various reports to support credit control and customer service
· Process supplier invoices to support Accounts Payable during the busy period across the company
· Manage Jascots and Bolney Accounts Payable inbox during holiday period
· Providing administrative support to the team as and when required including Holiday cover, Audit,etc
· Refresh training
· Improvement of workflow – Automation liaison with SAP IT Team to enhance work efficiency
· Other ad hoc duties to the AR ledgers
Stock Management
· Responsible for stock alignment between Warehouse and SAP/Merlin system from Finance perspective
· Investigate and send query to Supply Chain
· Stock adjustment administration approved by Finance Manager
· Assist in annual Stock reconciliation for audit
· Establish excellent working relationships with other departments
Query Management
· Responsible for obtaining any debit notes on customer reminitance advice
· Maintain Query File and resolve query
· Regular Monthly Liasion with Account managers for prompt resolution
· Monthly update to Key stakeholders for prompt resolution
Month End support
· Monthly Payroll cost posting to General ledger
· Balance Sheet reconciliation for Payroll related General ledger
· Arrange for payment related to Payroll liability and clearing the ledger and investigate any variance
· Provide a monthly or ad-hoc payroll related report
Person Specification
* Minimum 1 year’s work experience as an Accounts Receivable, Accounts Assistant, Assistant Accountant or similar role
* Working knowledge of SAP is advantageous
* Part or fully qualified in AAT is preferable
* A proficient level of Excel, e.g. V look ups & pivot tables are must (Test will be carried out)
* Strong attention to detail and problem solving ability
* Good organization and time-management abilities
* Analytical and multitasking skills
* Able to flex and adapt to the changing needs of the business within a Finance role
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