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TA Partner @ Charles Stanley / Co-Founder @ ZapienSolar / Director @ TheGlassCompany
Job Purpose:
As an HR Administrator, you will ensure the efficient provision of administrative support across the HR team, fostering a positive impression of the HR function among internal clients. You will ensure all processes are relevant and up-to-date. This is a 12 month FTC.
Key Responsibilities:
* Onboarding: Produce new joiner documentation and manage onboarding administration, liaising with all departments to ensure everything is in place for new starters.
* Rescreening: Run the rolling rescreening process for certified individuals and those in risk-sensitive roles.
* Record Maintenance: Maintain accurate and up-to-date people records, focusing on Oracle data and organisational charts, ensuring employee folders are updated weekly.
* Data Management: Accurately record all data related to changes, moves, transfers, etc., on relevant systems, ensuring proper filing and sharing with areas like payroll.
* Probation Management: Manage the probation review and confirmation process, and follow up on other areas such as benefits as required.
* Process Documentation: Update or produce flow charts and process maps for all HR processes and maintain organisational charts.
* Staff Matters: Organise ad hoc staff matters such as flowers, cards, gifts, and Long Service Awards. Update the bulletin board and staff news as needed.
* Reporting: Produce ad hoc reports for the team and other clients as requested.
* Query Processing: Handle daily queries into the department and assist with monitoring email boxes.
* Team Support: Represent the HR team and support them with projects and workload as needed. Encourage and implement continuous improvement measures within HR.
* Senior Management Support: Provide day-to-day support for Senior HR Management and liaise with specialist HR colleagues to ensure correct advice is given, processes are followed, and results are achieved.
* Meeting Minutes: Take minutes for team meetings and ad hoc employee relations meetings.
* Coverage: Cover the HR Advisor during periods of absence.
Qualifications:
* GCSE English and Maths at grade C or above.
Experience:
* Previous HR Administration experience with a UK employer is ideal.
* Knowledge of financial/professional service organisations is helpful.
* Experience with Oracle is useful.
* Advanced working knowledge of Excel, Visio, Outlook, PowerPoint, and Word is essential.
Skills and Attributes:
* Methodical and organised approach to work.
* 100% accuracy in all written information.
* Resilient and calm under pressure.
* Articulate and diplomatic at all times.
* Able to challenge and contribute effectively.
* Credibly support senior management.
* Enjoy working in a small, cohesive team and have fun!
Charles Stanley / Raymond James is committed to being an equal opportunities employer. We treat all of our applicants the same and we have a diversity and inclusion strategy aimed at ensuring we hire the best person for the job regardless of age, gender, ethnicity, sexual orientation, disability or beliefs.
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Contract
Job function
* Job function
Administrative, Human Resources, and Finance
* Industries
Investment Management
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