Job Description
3 months contract with a Local Authority (University of Central Lancashire)
Job Summary:
• A temporary opportunity has arisen for an experienced Administrative Assistant to support a busy department during a peak in workload.
• This role requires a proactive and organised individual to provide high-quality administrative and clerical support, ensuring smooth day-to-day operations and excellent customer service to both internal and external stakeholders.
Key Duties/Accountabilities (Sample):
• Deliver general administrative support including managing emails, correspondence, filing, and documentation.
• Maintain accurate records and data entry using internal systems and databases.
• Provide front-line customer service via phone, email, and in person, responding to queries in a professional and timely manner.
• Support meetings by preparing agendas, taking minutes, and coordinating schedules.
• Assist with processing invoices, purchase orders, and basic finance-related tasks.
• Liaise with other departments, staff, and stakeholders to ensure smooth communication and workflow.
• Help organise and maintain physical and digital filing systems.
• Undertake any other administrative tasks as required to support the department during peak workload periods.
Skills/Experience:
• Previous experience in a general administrative or clerical role within a busy office environment.
• Strong IT literacy, particularly in Microsoft Office (Word, Excel, Outlook), and confident working with internal systems or databases.
• Excellent organisational skills with a strong attention to detail and the ability to manage multiple tasks simultaneously.
• Good written and verbal communication skills with the ability to interact professionally with colleagues and service users.
• Ability to work effectively both independently and as part of a team.
• Proven ability to handle sensitive information confidentially.
• Demonstrated experience managing time effectively to meet deadlines.
Additional Information:
• This is a full-time role working 36.25 hours per week, running initially from 20th October 2025 to 13th January 2026, based on-site during standard office hours (08:00–15:30).
Requirements
• Previous experience in a general administrative or clerical role within a busy office environment. • Strong IT literacy, particularly in Microsoft Office (Word, Excel, Outlook), and confident working with internal systems or databases. • Excellent organisational skills with a strong attention to detail and the ability to manage multiple tasks simultaneously. • Good written and verbal communication skills with the ability to interact professionally with colleagues and service users. • Ability to work effectively both independently and as part of a team. • Proven ability to handle sensitive information confidentially. • Demonstrated experience managing time effectively to meet deadlines.