Do you have a passion for organisation and excellent communication skills? If you're a highly organised and motivated individual who thrives in a fast-paced environment, we encourage you to apply.We are seeking a highly motivated Recruitment Assistant to play a vital role in supporting our recruitment team. You'll play a key role in ensuring a smooth and efficient recruitment process, helping us find the best possible candidates for our Trust.
This role is currently being advertised as a fixed-term role, to cover secondment until the end of December 2026. The team is currently based at home for 80% of the working week, with 20% being spent on-site in Canterbury & at your local office, in accordance with our current hybrid working policy.
In this role, you will assist in all areas of the recruitment process to help ensure that it is carried out effectively and efficiently in a timely manner.
This post is open to both external candidates and internal Kent and Medway Mental Health NHS Trust staff who may be interested in this role on a secondment basis.
Main duties of the job
* To be responsible for the generic recruitment e-mail address, acknowledging and replying to messages and alerting colleagues of any messages requiring their attention.
* Book ID appointments with candidates and ensure collection of appropriate ID is taken for candidate's Right to Work Checks and DBS applications, highlighting any queries to the recruitment officers.
* Download personal files from Trac, saving these electronically, and send them to the hiring manager once the recruitment vacancy has been filled and all pre-employment checks are completed to a satisfactory standard.
Deal with enquiries and queries regarding the recruitment process from applicants, hiring managers and other internal colleagues. Upload interview results sent to the recruitment team inbox according to the relevant job file, and inform the Recruitment Office updating the trust staffroom
updating the trust staffroom
* weekly news feeds onto our staffroom & external website
About us
We are the Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway. Our teams support adults with a wide range of mental health needs. Because we cover the whole county and both hospital and community settings, we can make care more joined up and easier to access for the 1.8 million people of Kent and Medway. Rated 'Good' by the CQC, we care for over 2,000 people in our hospitals and 54,000 in the community each year.
Our vision is simple: We are here to help communities not just live with mental illness, but live well. It's why we're passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.
Join us - if you share our passion for better mental health care and want to be part of a team that's doing well together.
Job responsibilities
Please refer to the attached job description for the full details on the responsibilities and person specification
Person Specification
Qualifications and Experience
* Educated to GCSE level or equivalent and/or demonstrable administration experience
* Demonstrable experience of working as an administrator within a busy office environment
* NHS experience within a recruitment/HR role
* Experience of working within a Recruitment Team
Knowledge and Skills
* Excellent ICT skills with experience of using Outlook, Word and Excel to a high standard
* Ability to work on own initiative, within guidelines. Due to the diversity of tasks, there is a need to work effectively under pressure and prioritise workload and meet deadlines.
* Experience of using applicant tracking systems
* Knowledge of Trac/ESR
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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