Purpose of the Role
To assist the Colas Rail teams (Commercial / Delivery / Finance) in facilitating timely payment of all incoming Materials / Plant / Labour / Sub-Contract works and ensuring the Cost Clerk team maintains the DPO (Days Payment Outstanding) requirements of the business. Collation of commercial data as required by the Project team (Accruals / PO Status / Account Issues). Timely resolution of all account queries with suppliers and delivery teams.
Person Specification
Working in a finance or commercial function within the engineering or construction sector having hands on experience working for contractors as a CE on large civils or infrastructure projects
* Working knowledge of finance systems
* Cost and budget administration
* Financial and commercial reporting
* Good working knowledge of Microsoft Office (Excel / Outlook)
* Working knowledge of PowerBI
* Highly organised and detail driven
* Full UK Driving licence
Key Responsibilities
Including but not limited to :
* Working closely with the SQS / QS you will assist with the cost control of the Project, focussing on labour / plant / materials through tracking of orders and regular reconciliation of costs with budget.
* Timely GRN of all POD’s received onto the system, and liaison with the finance team to ensure DPO (Days Payment Outstanding) remains within business tolerance.
* Proactive approach to closing out issues with POD / Invoice issues with suppliers / Delivery Team / Finance.
* Responsible for the accurate and timely cost collation, reconciliation and reporting of data from site records – time and allocation sheets, GRN’s, POD’s (or delivery team approval if POD missing).
* Liaising with Construction Managers / Supervisors for the completion of these site records and retrieving them from one of the MMA Compounds if necessary.
* Ensuring all labour, plant and material schedules and trackers are maintained and accurate as well as periodic review of the suppliers allocated to each Cost Clerk, assuring balanced workloads.
* Liaising with Sub-contractors & Suppliers for Verification of Hours, Missing POD’s, Quantity & Rate errors etc
* Collation, organisation and reconciliation of spreadsheet data and data from finance / cost / site record systems and entering such records into archive as needed (Scanned / Hard Copy & Digital Records)
* Active participation in weekly planned v actual resource usage reporting from weekly "plan, do and review" meetings.
* Support the Project Commercial team as necessary in the preparation of cost reports, audit responses, evaluation of Sub-Contractor Applications & issuing of payment notices & GRN on system.
* Undertake any other reasonable duties as requested.
* Working in close cooperation with Delivery Managers around commercial performance / Purchase Order Utilisation / Missing Tickets / Problem Suppliers
* Review of Purchase Order utilisation & notification to project teams of orders approaching or exceeding 100% utilisation. Reporting same at weekly project review meetings as required.
* Work closely with the Finance and project teams to ensure all processes are followed as required. Identify non conformance and elevate concerns to line management.
* Participating in project management team.
* Providing interface with Suppliers & Sub-Contractors.
What We Offer
* Competitive Salary
* 26 days Annual Leave
* Industry leading Life Assurance
* Healthcare Cash Plan
* Wellbeing Employee Assistant Programme
* Pension Scheme
* Eye Care Vouchers
* Long Service Award
* Season Ticket Loan
* Occupational Health Service
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