Overview
My client a leading public sector organisation based in Ards are currently seeking to recruit a Full-Time Directorate Secretary.
Hours: Monday to Friday can be either 8am-4pm or 9am-5pm
Pay: £12.31 per hour
Responsibilities
* Word processing/typing letters/producing reports
* Sorting and responding to mail as appropriate
* Dealing with general enquires
* Maintaining online diaries for you, Assistant Director and Clinical Manager
* Managing e-mail accounts for you, Assistant Director and Clinical Manager
* Arranging meetings - collate documents, sending out agendas
* Minute Taking, typing up minutes and circulating as appropriate
* Sorting and processing information
* Preparation of statistical information
* Dealing with requests for information
* Making appointments
* Filing
* Dealing with telephone calls
* Printing/photocopying
* Checking of nursing pins and updating health roster
General Requirements
* Ensure the Organisation's policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.
* Co-operate fully with the implementation of The Organisation's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.
* Adhere at all times to all Trust policies/codes of conduct, including for example: Smoke Free policy; IT Security Policy and Code of Conduct; standards of attendance, appearance and behaviour.
* Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.
* Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control.
* Take responsibility to minimise the Trust's environmental impact wherever possible, including recycling, switching off lights, computers, printers and equipment when not in use; reducing paper waste by minimising printing/copying and reducing water usage; reporting faults and heating/cooling concerns promptly; and minimising travel.
* All employees are legally responsible for all records held, created or used as part of their business and these records are public records accessible under relevant legislation (Freedom of Information Act 2000, Environmental Information Regulations 2004, GDPR, and Data Protection Act 2018). Employees should be conversant with the Trust records management policy and seek advice if in doubt.
* Take responsibility for ongoing learning and development to maximise potential and meet the demands of the post.
* Represent the Organisation's commitment to providing the highest possible standard of service by treating all people in contact with the role in a pleasant, courteous and respectful manner.
Essential Criteria
* 4 GCSEs Grades A-C to include English Language (or equivalent) plus 1 year's Secretarial/admin/clerical experience
* OR NVQ Level 2 in Administration (or equivalent) plus 1 year's secretarial/admin/clerical experience
* OR 2 years' secretarial/admin/clerical experience
* RSA/OCR Stage II Text Processing Part 1 and Part II (or equivalent/above qualification)
* OR 1 year's word processing experience, including typing and formatting of reports and letters
* Experience in using Microsoft Word, Excel, and Outlook
* For posts involving audio-typing: Audio Typing qualification or willingness to be trained in Audio typing within the first 6 months
If you are interested and available for this position, please upload your CV to the link or contact Stephanie Wilson at stephanie.wils
To be shortlisted for this role all applicants MUST meet the essential criteria. These roles may be filled quickly but your CV will be kept on file for future similar roles. Due to high volumes of applications, unsuccessful candidates may not be contacted.
Successful candidates may need to apply for an Access NI Certificate with Staffline; cost between £16-£32 depending on clearance level.
Skills
Directorate Secretary; Personal Assistant; Senior Secretary
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