The Role:
1. To be responsible for the efficient and timely provision of facilities supplies and services within the office and depot estate. This will be achieved through the effective management of the facilities teams based throughout the region while working in partnership with other Directorates to enable the NIHE to meet its strategic objectives.
2. To support the Workspace Services Manager to effectively plan and deliver all necessary supplies and services to the organisation and develop new efficiency strategies to drive a culture of continual improvement.
3. To support the Workspace Services Manager to deliver best value for money within the respective region by evaluating work practices and continually monitoring existing service delivery; therefore enabling business improvement initiatives to be identified and delivered.
4. To instil and promote an ethos of continuous improvement within the Team, so that current performance standards can be challenged and improved through new ways of working, without compromising service delivery or control.
5. To be responsible for the management of operational units and staff to ensure the full range of facilities services are provided within the respective Region; including the management of facilities services contracts and other associated contracts providing compliance with contractual terms and assisting in the renewal of other additional contracts to ensure specifications meet organisational requirements.
6. To act as the main premises officer in buildings accommodating Facilities and Accommodation Staff.
7. In conjunction with the Workspace Services Manager carry out performance review meetings with contractors/suppliers on a regular basis to ensure acceptable levels of service provision throughout the duration of contracts, and ensuring suitable governance arrangements are in place for the processing of invoices for payment for a variety of goods and services in a timely manner.
8. To ensure quarterly workplace inspection reports are collated for onward submission to the Corporate Health and Safety Committee.
9. To manage the provision of all supplies and services to the respective regional buildings.
10. To assist the Workspace Services Manager in monitoring energy/utility usage with particular emphasis on the identification, investigation, implementation and reporting of energy/utility usage, reduction and conservation measures and funding opportunities within the NIHE portfolio and reporting annual statutory energy usage to Senior Management.
11. To prepare and provide various reports for Senior Management on the performance and management of all Facilities and Accommodation Services activities.
12. To monitor and manage income and expenditure budgets within their respective region and contribute to Business Plans and Departmental Strategy relevant to the work of the Facilities and Accommodation Department.
13. To provide advice, assistance, support and guidance to staff in relation to daily priorities and ensure staff are continually briefed on priorities, targets and current performance objectives.
Requirements:
14. Either:
15. a) Possess a degree or equivalent level qualification (Level 6*) in a facilities management discipline (or equivalent related subject) and can demonstrate at least two years' relevant experience managing facilities and accommodation
OR
16. b) Exceptionally, can demonstrate 5+ years' relevant experience in managing facilities and accommodation
*Refer to Qualifications Framework for equivalencies It will be the responsibility of the applicant to demonstrate equivalency
17. Can demonstrate significant relevant experience in each of the following areas:
(i) Facilities management in a medium- to large- scale organisation over multiple locations.**
(ii) Supervision of staff across a range of services
(iii)Specification and management of facilities contracts
(iv) Financial control of budgets and management of costs.
18. Proficient in the use of IT
19. Possess a current driving licence or have access to a form of transport that enables them to meet the requirements of the post in full.
**Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time.**
Why use Staffline?
At Staffline, we're here to make your job search easier and more successful. Since 1983, we've been connecting talented people with leading employers across the island of Ireland. We offer both permanent and temporary opportunities in a wide range of industry sectors, supported by the tools, resources, and expertise to help you find the right fit.