Step into a broad, hands-on property administration role with a privately-owned real estate investment company and family office.
The Role
This office-based position provides critical operational support to a dedicated team of Commercial Property Surveyors. You will take ownership of the day-to-day administrative running of a commercial portfolio, handling everything from occupier liaison and service charge administration to property inspections and minor contractor management.
Key Responsibilities
1. Supporting the Commercial Property Surveyors with daily operations, responding directly to occupier queries, and maintaining essential property records such as the Terrier and Lease Events Tracker.
2. Assisting with the full lifecycle of service charge management, which includes preparing budgets, conducting quarterly expenditure reviews, and assisting with year-end reconciliations.
3. Tracking rent payments, updating the Arrears Summary document, and processing approved invoices and purchase orders.
4. Conducting quarterly inspections of service charge properties, identifying where repairs or improvements are required, and issuing approved inspection reports.
5. Arranging minor works by obtaining quotes, ensuring contractors supply correct documentation (like RAMS), and inspecting the works before releasing payment.
6. Mai...