Executive Assistant
Salary £20 - £25 per hour subject to experience
Role Overview
Location: Near Godalming - car driver is required
Contract Type: Temporary 3-6 months
Reporting to: Operations Director
Key Responsibilities
* Proactive and complex diary management for members of the Leadership Team, ensuring effective use of time and smooth coordination of internal and external commitments.
* Acting as a key point of contact and gatekeeper for senior leaders, managing emails, calls and correspondence, and taking appropriate action where required.
* Ensuring senior leaders are fully briefed and prepared for meetings, engagements and events, including the preparation of agendas, briefing notes, presentations and correspondence.
* Managing confidential and sensitive information with the highest level of professionalism and discretion.
Executive Assistant - Travel & Logistics
* Coordinating all travel arrangements, including flights, accommodation, ground transport and itineraries.
* Managing changes efficiently and ensuring all logistics run seamlessly.
Executive Assistant - Meetings, Communications & Events
* Supporting internal and external communications on behalf of the Leadership Team.
* Assisting with the planning and organisation of corporate events, off-sites and large meetings.
Business & Operational Support
* Providing high-quality business support to the wider Leadership Team as required.
* Supporting the Operations Director in defining, improving and operating standard processes and systems.
* Contributing to continuous improvement of administrative procedures and ways of working across the business.
General Administration & Office Support
* Providing general administrative support across the business as required.
* Supporting reception, telephone management and office administration.
Executive Assistant - General Requirements
* Highly trustworthy, professional and discreet.
* Proactive, confident and able to work on own initiative.
* Calm, resilient and focused under pressure.
* Structured and methodical, with a strong sense of responsibility and ownership.
* Excellent interpersonal skills, demonstrating tact, diplomacy and professionalism.
* Strong work ethic with a genuine desire to exceed expectations.
* 35+ years experience working as an Executive Assistant supporting senior leadership.
* Proven ability to manage complex diaries and competing priorities in a fast-paced environment.
* Excellent organisational, prioritisation and time management skills, with exceptional attention to detail.
* Strong written and verbal communication skills, with the ability to produce clear, professional correspondence.
* Confident user of Microsoft Word, Excel, PowerPoint and O365 applications.
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