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The Opportunity
Are you a detail-oriented professional with a head for figures and a heart for education? Can you manage the vital financial operations that ensure a school can provide the best possible resources for its students?
We are seeking a diligent and methodical Finance Administrator to join a high-performing business team in Southwark. Situated along the vibrant South Bank, home to the Shard and Tate Modern, Southwark is a borough that blends historic London with cutting-edge development. We are looking for an individual who can maintain impeccable financial records while navigating the fast-paced environment of a successful urban school.
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Core Responsibilities
* Purchase Ledger Management: Processing orders, matching invoices to delivery notes, and ensuring timely payments to suppliers using school finance software such as PS Financials, FMS, or Sage.
* Income & Banking: Handling the collection and reconciliation of school income, including trips, catering, and uniform sales via online platforms like ParentPay or sQuid.
* Budget Monitoring: Assisting the School Business Manager (SBM) in tracking departmental spend, highlighting variances, and providing up-to-date reports to Budget Holders.
* Payroll Support: Coordinating with the central payroll provider to ensure staff overtime, absences, and contract changes are accurately recorded and processed.
* Petty Cash & Expenses: Managing the school’s petty cash account and processing staff expense claims in strict accordance with the school’s financial handbook.
* Audit Readiness: Maintaining a clear and transparent "paper trail" for all transactions, ensuring the school remains fully compliant with internal and external audit requirements and GDPR.
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Why This School?
* Southwark’s Central Hub: Work in a borough at the center of London’s financial and cultural life, providing an energetic and aspirational atmosphere for staff and students alike.
* A Strategic Business Team: Join a sophisticated administrative faculty where Finance is recognized as a key pillar in the school’s ability to deliver academic excellence.
* Modern Systems: Benefit from a school that utilizes the latest cloud-based accounting and procurement tools to streamline your daily workflow.
* Professional Growth: Access to specialist training in School Resource Management, Advanced Excel for Finance, and pathways toward Finance Manager or School Business Manager roles.
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Candidate Profile
* Experience: Proven experience in a finance or bookkeeping role is essential. Previous experience within a school setting or an academy trust is a significant advantage.
* Technical Proficiency: Strong IT skills, particularly in Microsoft Excel (VLOOKUPs, Pivot Tables) and a quick ability to master school-specific financial management systems.
* Precision & Integrity: An unwavering commitment to accuracy and the highest standards of professional ethics and confidentiality.
* Communication Skills: The ability to explain financial procedures to non-finance staff with clarity and patience.
* Character: A resilient, organized, and collaborative professional who takes pride in ensuring the school’s "back-office" is as excellent as its classrooms.
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How to Apply
To apply for this position, please submit your CV today.