We're looking for a proactive individual to provide high-level business and facilities support within our Lifelong Learning team. This role involves delivering specialist administrative services for the senior management team, coordinating resources, and managing facilities staff to ensure smooth operations and excellent service delivery.
Responsibilities:
1. Lead the administration of additional service projects, ensuring all business contract requirements are met and delivered to a high standard.
2. Maintain and monitor key data, ensuring timely updates across databases and spreadsheets, and regularly report progress to the Senior Management Team (SMT).
3. Coordinate training sessions and meetings, including SMT diary management, room bookings, venue arrangements, and attendance tracking. Use initiative to schedule dates and ensure refreshments are in line with Council policy.
4. Oversee caretaking services across Lifelong Learning Centres and the Kier Project Co corporate PFI contract. This includes performance management, appraisals, workload prioritisation, and contract monitoring to ensure centres are safe, secure, and welcoming.
5. Ensure compliance with safety and regulatory standards by maintaining fire and incident plans, risk assessments, and security policies. Work closely with internal teams and external partners to meet Council, HSE, and service level agreement requirements.
Skills and Experience:
* Excellent organisation skills with experience of managing data, coordinating meetings, and handling diaries and bookings efficiently.
* Clear communication skills and attention to detail with the ability to cascade information accurately and follow procedures effectively.
* Teamworking skills to work effectively with others to meet deadlines and complete work to the required standards.
Our Vision and Values:
We want Oldham to have vibrant, safe neighbourhoods where people are proud to live with opportunities for healthier, more fulfilled lives; and a sustainable, thriving economy. Our three missions are:
* A Great Place to Live
* Healthier, Happier Lives
* Green and Growing
Our five guiding behaviours are:
* Work with a resident focus
* Support local leaders
* Be committed to the borough
* Deliver high performance
* Take ownership and drive change
Benefits:
* 25 days annual leave, increasing after 5 and 10 years of service
* Option to purchase additional leave
* LGPS pension scheme with voluntary contributions
* Discounted gym membership with Oldham Active
* Staff discount scheme for shopping, entertainment, and more
* Salary sacrifice schemes for home electronics and cycling
* Wellbeing support, including Mental Health First Aiders and an Employment Assistance Programme
* Staff recognition and celebration events
* Peer support groups
Inclusive Recruitment:
We support flexible working, workplace adjustments, and guarantee assessment for applicants with disabilities, those previously in or currently in care, carers, or Armed Forces veterans who meet the role's essential criteria.
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