TRAVELLING PERSONAL ASSISTANT, FULL-TIME - Los Angeles, USA Location: Los Angeles Region: USA Country: United States of America State: California Job Description: We are looking for a Senior Personal Assistant for a UHNW family. The ideal candidate has experience managing the busy lifestyle of a UHNWI and their children. This fast-paced role requires a high level of commitment, suitable for someone who can manage upwards and handle all aspects of life with minimal direction. The ideal candidate will act like a lifestyle manager, planning 30 days in advance and understanding the intricate details of each day as they unfold. Experience with high-net-worth individuals (HNWIS) and families is essential, especially having worked for a woman with children and a busy private life to organise. Position Requirements: - Senior role - Minimum of 5 years of experience as a personal assistant for an ultra-high-net-worth (UHNW) or VIP family - Experience coordinating with the Head of Management (HM), Head of Security, junior PA, and Senior Butler - Reporting directly to the HM and the principals Travel Requirements: - Willingness to travel with the family and plan trips to organise hotels and holidays, as well as extended stays at other homes worldwide (e.g., 3-4 weeks in London) - Availability to work weekends, remain on-call, and work from home after hours as needed - Standard workweek: 50 hours from Monday to Friday, with overtime paid for after hours and on weekends Day-to-Day Responsibilities May Include: - Managing the family’s schedules - Handling a high volume of online orders - Coordinating health and beauty appointments for family members - Managing purchases, invoices, and expenses - Assisting with complex travel arrangements, including staff travel, jets, yachts, etc. - Overseeing children’s school and extracurricular activities - Event management and coordination - Booking restaurants and leisure activities - Researching the latest trends (fashion, toys, etc.) - Managing household inventories - Maintaining contact lists Specific Areas of Focus: 1. Lifestyle Management - Professionally represent the family in correspondence, coordination, research, and planning - Work closely with the family to understand and anticipate their needs - Build relationships with vendors, frequented establishments, and family associates - Maintain detailed calendars with notes on appointments, contact information, and directions - Plan and execute small and large events (infrequently) - Shop on behalf of the family, coordinate with stylists, manage returns, and assist in selling clothes through second-hand websites 2. Travel/Logistics: - Plan complex travel arrangements and organise staff availability - Oversee packing, prepare packing lists, and adapt to frequent changes - Work with the local concierge to suggest and plan activities for the family during travel - Maintain household inventory lists 3. Organisation: - Ship items globally as needed - Sell unwanted or unnecessary items - Develop and maintain household inventories and stock levels 4. Financial Management: - Keep meticulous records of all spending to provide to management and family accountants - Conduct significant online shopping, ensuring the delivery, presentation, and return of all items 5. Record Keeping: - Collaborate with the family’s doctors, schools, and service providers to maintain accurate records of medical, educational, and personal information - Work with the family’s stylists to track clothing, jewellery, and art inventory when necessary Employment Details: - Status: Employed as a W-2 - Salary Range: $150,000 - $165,000 USD - Benefits: - 2 weeks of Paid Time Off (PTO) - 6 days of Sick/Personal Time Off - 401(k) Plan with single participation - Discretionary Bonus - Overtime is paid hourly after 50 hours - Private health insurance is fully covered for the candidate - Per diem of $50 for overnight travel, with travel and hotel or Airbnb expenses paid This position calls for a highly organised and proactive individual who excels at managing complex tasks and developing strong relationships with family members and service providers. Requirements: Day-to-day responsibilities will include, but not be limited to: - Managing the family’s schedules - Extremely high volume of online ordering - Managing health and beauty appointments for family - Managing purchases, invoices and expenses - Assisting with extensive & complex travel - experience with advance staff travel, jets, yachts etc - Managing children’s school activities and after school activities - Events management & coordination - Restaurant & leisure bookings - Research into latest trends (fashion, toys, etc) - Managing inventories - Maintaining contact lists Working Hours: 50h x week - flexible hours extra Salary Offered: up to $150,000/165,000 per year DOE bonus and benefits Accommodation: NO Start Date: ASAP