Job overview
We are looking for a proactive and enthusiastic senior Pharmacy Administrator for the Pharmacy Department at the Royal Sussex County hospital and Princess Royal hospital.
The successful candidate will be an experienced administrator with excellent communication and organisational skills and ability to work autonomously and to a high degree of accuracy under pressure.
Main duties of the job
To provide administration support to the Pharmacy Department cross-site at the Royal Sussex County Hospital (RSCH) and Princess Royal Hospital (PRH).
Provide support to the Pharmacy Admin Lead and to the wider Pharmacy team.
Provide administration support to the Pharmacy Education and Training team.
Management of HealthRoster system for RSCH and PRH.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Detailed job description and main responsibilities
Provide administrative support to the Pharmacy Lead Administrator and the wider Pharmacy department.
Provide administrative support to the Education and Training team.
Support Cross-site Pharmacy Operational and dispensary stand-up meetings, including minute-taking and action follow-ups.
Provide secretarial support to senior team members, producing quality documentation and reports using Microsoft software.
Create and maintain spreadsheets for the department.
Assist the Pharmacy Lead Administrator in maintaining the HealthRoster system by recording weekend working hours, assigning overtime, adding annual leave and monitoring sickness absence in preparation for month-end payroll.
Ensure staff records and HealthRoster contain accurate information.
Create, process and finalise bank shifts for temporary staff on HealthRoster in a timely manner.
Monitor and maintain stationery supplies, process invoices, and manage PO numbers using the I-proc oracle system.
Maintain health and safety standards, reporting incidents on the Datix system.
Assist the Dispensary team with archiving tasks and maintaining accurate records.
Provide induction training for new staff, including administrative set-up.
Maintain and update Pharmacy policy and procedure production and SOPs.
Assist the Development and Improvement Team Lead rota preparation.
Provide cover for the Pharmacy Admin Lead to ensure smooth service operation.
Travel between Royal Sussex County Hospital and Princess Royal Hospital sites as needed.
Person specification
Experience/Qualification
Essential criteria
1. English GCSE or equivalent
2. Maths GCSE or equivalent
3. NVQ Level 3 or equivalent level of competency
4. Keyboard skills to RSA Level 3 or equivalent
5. A minimum of 5 years’ experience in Administration
6. A minimum of 5 years’ experience in using Microsoft office
Desirable criteria
7. Experience of working in a hospital environment.
8. Recognised IT qualification e.g. ECDL or equivalent
Skills
Essential criteria
9. Evidence of having undertaken own development to improve skills
10. Minute taking and transcribing skills
11. Excellent IT skills and knowledge
12. Good level of literacy and numerical skills
13. Ability to demonstrate attention to detail
14. Ability to communicate well
15. Good organisational skills
16. Good people management skills
Desirable criteria
17. Experience in using payroll system
18. Experience in using I-proc oracle system
Specific Requirements
Essential criteria
19. Computer literate in Word, Excel and Powerpoint
Desirable criteria
20. Ability to work cross-site on a weekly basis
Equality, Diversity & Inclusion
Essential criteria
21. Evidence of having undertaken own development to improve understanding of equalities issues
22. Evidence of having championed diversity in previous roles (as appropriate to role).
Employer certification / accreditation badges
Documents to download
23. Job Description and Person Specification (PDF, 568.3KB)
24. All Staff Networks About Us Flyer (PDF, 304.4KB)
25. Guide to completing an application form (PDF, 385.9KB)
Apply online now
Further details / informal visits contact
NameChitrani MahesanJob titlePharmacy Lead AdminEmail addresschitrani.mahesan@nhs.netTelephone number01273696955Additional information
In my absence please contact Lorraine Wilson on 01903 205111 Ext: 85755