When our values align, there's no limit to what we can achieve.
About the Role
We are seeking a highly skilled and proactive Project/Team Coordinator (Program Coordinator) to provide essential support to our account teams. In this role, you will ensure efficient and effective management of projects within agreed priorities and timescales, maintaining the highest quality standards while adhering to budgets. You will work with various internal and external stakeholders.
The role can be home or office based.
Job Purpose
1. Provide skilled, proactive project coordination support to assigned account team(s) and allocated projects
2. Ensure efficient project management with minimal supervision
3. Maintain internal project tracking systems
4. Maintain internal/client databases and documentation
5. Prepare for team meetings, including scheduling, material preparation, and minute-taking
6. Maintain client publication tracking tools (e.g., Datavision, PubStrat)
7. Assist with financial tracking of projects, including preparing hour reports and invoice schedules
8. Coordinate arrangements for client, authors, and faculty/KOL meetings
9. Assist in proposal, budget development, and pitch presentation development
10. Organize own workload, prioritizing work through regular discussions with Manager
11. Organize travel and accommodation for team members, make arrangements for client visits and off-site meetings
Skills and Experience required for the role:
12. Degree preferred, e.g., Life Science, Marketing, Business qualifications
13. Project and team coordination; Experience within the medical communications environment would be an advantage
14. Advanced proficiency in Word, PowerPoint, Excel, SharePoint and Outlook;
15. Strong interpersonal and communication skills
16. Excellent organizational and multi-tasking abilities
17. Accuracy and attention to detail
18. Team player with client-focused approach
19. Motivated, proactive, flexible approach
20. Confidentiality and professional demeanor
21. Proficient use of the English language