RECEPTION AND FACILITIES ASSISTANT
GUILDFORD
£27,000 - £29,000
My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties.
This is an office-based role located in the office five days per week.
RESPONSIBILITIES
* Answer and deal with enquiries by phone, email or in person
* Provide a friendly and efficient service to internal staff in the collection and delivery of post
* Arrange and record courier deliveries to deadlines and budgets
* Process incoming and outgoing post including use of the franking machine
* Ensure the office is kept stocked and tidy
* Process cheque requests and petty cash requests
* Process daily banking and take to bank as needed
* Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment
* Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents
* To acquire sufficient knowledge of all equipment used
* Ensure all calls are responded to within the minimum period of time
* Welcome clients and visitors and ensure they are dealt with promptly
* Ensure meeting rooms are fully stocked and set up as required
* Provide an efficient service when booking meeting rooms and refreshments
* Open or close the Reception area at the beginning or end of the day
* Ensure the Reception area is kept tidy
* Updating the Facilities documents and systems
* Collating the Weekly Bulletin Newsletter
* Assisting with Friday breakfast and tuck shop orders and deliveries
* Assisting Archives team
* Ensuring compliance with quality standards
PERSON SPECIFICATION
* Have a positive attitude
* Have professional presentation
* Be able to work under pressure
* Have good communication skills
* Be computer literate
* Have good organisation and time management skills
* Have good problem solving and numeracy skills
* Have good accuracy and attention to detail
Please apply today for immediate consideration!