LSH Auto is seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to our managing director & senior management team. The successful candidate will play a vital role in ensuring the efficient running of day to day operations, managing correspondence and scheduling meetings. This is an excellent opportunity for a detail oriented professional to contribute to the smooth functioning of a dynamic automotive company.
Hours: 40
Salary: £33,000 – £35,000 (dependent on experience)
Key Responsibilities
* Provide full diary management support to the Managing Director and, where required, members of the Senior Leadership Team, including complex scheduling, meeting prioritisation and conflict resolution.
* Arrange internal and external meetings, including leadership meetings, board-style meetings, retailer meetings, partner meetings, supplier meetings, manufacturer-related activities and ad hoc business reviews.
* Coordinate meeting rooms, hospitality, refreshments, technology requirements, visitor arrangements, attendee lists, room layouts and supporting materials.
* Prepare and circulate agendas, meeting papers, briefing notes, presentation packs and supporting documents.
* Attend selected meetings to capture notes, decisions and action points, then follow up with relevant stakeholders to ensure progress is made.
* Provide broad administrative support to the Managing Director and Senior Leadership Team, including drafting, proofreading and formatting correspondence, reports, letters, presentations and internal communications.
* Maintain organised records, files, contact lists, trackers, key documents, business updates, operational follow-up notes and executive administration materials.
* Support selected customer correspondence on behalf of the Managing Director, including acknowledgements, updates, follow-up communications and complaint tracking.
* Liaise with internal teams to obtain information, chase responses and ensure customer, complaint and stakeholder matters are followed through to conclusion.
* Escalate sensitive, confidential or high-risk matters appropriately, maintaining a professional and customer-focused approach at all times.
* Organise UK and international travel, including flights, hotels, transport, itineraries, travel packs, accommodation, hospitality and logistics for visiting executives, partners and stakeholders.
* Process expense claims accurately and promptly, and support senior leaders with mileage, bookings, travel administration and approvals.
Requirements
* Proven experience as an Executive Assistant or similar administrative role.
* Excellent organisational and time-management skills.
* Strong written and verbal communication abilities.
* Ability to manage multiple priorities and work under pressure.
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Discretion and confidentiality in handling sensitive information.
* Ability to coordinate complex schedules and travel arrangements.
* Strong interpersonal skills and a professional attitude.
Benefits
Benefits Include:
• Refer a friend scheme – up to £1000
• Funded ongoing training and development
• Platinum Plus Rewards Scheme
• Colleague Car Purchase Scheme
• Eye care Vouchers
• Life Assurance (4 x annual salary)
• 31 days holiday (including bank holidays), rising to 38 days with length of service
• Wellbeing Support
• Company Pension