Overview
Our client is an award-winning firm based within the world of Entertainment. They wholly-own subsidiaries in six key markets – the U.S., U.K., Middle East, Singapore (Asia Pacific), France, and Germany - and a highly proactive and talented regional sales management team which helps oversee and co-ordinate the worldwide distribution network covering over 100 countries. Our client’s product can be found everywhere. They operate on the stages and in concert halls, in theatres and all types of other venues; if you have visited Glastonbury or a range of other concerts/festivals you will have seen their abilities in action. The company is very proud of its independence and private ownership.
Job Title: Graduate External Sales Team Administrator/Coordinator
Why This Role Matters
This role will start by December 2025, if you are a 2026 graduate this is not the role for you.
This role is central to ensuring our sales team operates efficiently and effectively. By managing the logistics and administrative aspects of the sales process, the Sales Administrator helps drive productivity and improve client satisfaction.
Overview
We are looking for a detail-oriented and proactive Graduate Sales Administrator to support our external sales team by managing appointment scheduling, diary planning, CRM updates, and client communications. This newly created role is designed to enhance the efficiency of our sales operations, enabling our salespeople to focus more on revenue-generating activities and customer engagement.
Key Responsibilities
Daily Tasks
* Coordinate with external sales personnel to confirm daily appointments.
* Contact clients to confirm arrival times and communicate any delays or changes.
* Manage rescheduling and resolve scheduling conflicts promptly.
* Follow up with salespeople after meetings to update CRM notes and record next actions.
* Arrange follow-up meetings with clients as needed.
* Coordinate with the demo team to confirm availability and schedule demonstrations.
* Pass customer requirements to relevant internal teams (e.g., proposals).
Weekly Tasks
* Collaborate with sales personnel to plan and optimize their forward diaries for maximum client-facing time.
* Research and contact existing and potential clients to arrange ‘call-in’ appointments.
* Systematically update CRM records to ensure accuracy and completeness.
* Support the sales team in maintaining strong client relationships through timely and professional communication.
* Generate management reports on meeting volumes, client interactions, and other key metrics.
Additional Responsibilities (as needed)
* Book hotels for overnight stays.
* Organise factory visits.
* Coordinate events, such as visits from our demonstration truck.
Skills & Qualifications
* Degree educated with a placement year within a role of similar nature
* Strong organisational and time-management skills.
* Excellent communication and interpersonal abilities.
* Proficiency in CRM systems and Microsoft Office Suite.
* Ability to work independently and manage multiple priorities.
* Previous experience in a sales support or administrative role is desirable.
Hours of Work
Monday to Thursday 09:00 – 17:30 & Friday 9:00 – 17:00. 1 hour lunch.
Salary
£26-000 - £30,000
Holiday
20 days holiday plus bank holidays, growing with each year of service up to 25 days plus bank holidays.
Benefits
* Opportunity to attend some exciting music events/exhibitions – for example Glastonbury.
* Pension.
To apply please send your CV to candidate@thegraduaterecruitment.co.uk quoting TGR3142A
https://www.thegraduaterecruitment.co.uk/vacancy/graduate-external-sales-team-admin-coord
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