Job Summary
Job Title: Cash Allocation Team Administrator
Reports to: Sales Ledger Manager
Based: Remote
Employment Type: Full time 35 hours per week, fixed term contract for 6-9 months covering maternity leave
About the role
This role is responsible for the processing and reconciling receipt data monthly for Busy Bees Centres in a professional, competent and timely manner.
About Busy Bees and our culture
Established in we are now not only the largest but also the leading provider of childcare in the UK and the fourth largest provider in the world with plans for this year to reach centres globally. This is the most exciting time to join us!
Working at Busy Bee’s offers several benefits, including competitive pay, flexible scheduling, opportunities for professional development and advancement. We also offer a supportive and collaborative work environment where you can learn from experienced colleagues and make meaningful connections here
We understand the position's demands, which is why your well-being as an individual is important to us. To us, wellbeing means you feel socially connected, healthy, content, and purposeful at Busy Bees.
Benefits
1. Sector leading Family Leave.
2. Fully remote working
3. Big Benefits. Dedicated 24/7 employee benefits platform ‘Smart Hive’ with retail, cinema, and travel discounts
4. Childcare discounts.
5. Birthdays off.
6. Health and Wellbeing. We know that sometimes life can be tricky, or you might need guidance so you can lean on our Employee Assistance Program and our Peppy and Mental Health Apps
7. Further Training and development. Access to our own training company to help support you in your development and gaining further qualifications
Responsibilities
8. Accurate allocation of receipts to Children’s accounts within the Nursery Data base daily using the Receipts Posting Tool within Groupit.
9. Maintain & update look up tables within Groupit to facilitate the correct allocation of receipts.
10. Resolution of receipts posting queries from Centre’s and parents within clear timeframes.
11. Reviewing and monitoring the validity of parent references and advising Centre’s and Parent of discrepancies.
12. Creation and posting of nominal journals for miscellaneous receipts and inter-company bank transfers.
13. Accurate and timely completion of monthly bank reconciliations in accordance with the company timetable for all Centre’s & Group Bank accounts using the automated bank reconciliation software within Groupit.
14. Daily imports from general ledger and bank statements to Groupit.
15. Daily processing of Credit Card payments within Pollen 8 and subsequent allocation to Children’s accounts.
16. Regular processing of the Other Income Tool to allocate sundry receipts to children’s accounts or the nominal ledger.
17. Occasional involvement in testing system upgrades and transitional functions.
18. Assisting with any other ad hoc duties requested by the Sales Ledger Manager as and when required by the business.
19. Knowledge and experience of excel to intermediate level, Bank reconciliations and previous experience within a similar environment would be desirable.
20. A good telephone manner, confidence in dealing with internal customers and parents, via email and phone
Key skills & Experience
21. Minimum of 2 year’s experience working within a finance environment
22. Ability to work effectively without supervision
23. Excel knowledge to intermediate level
24. Ability to manage workloads and prioritise based on matter of importance to ensure deadlines are met