Office Manager & PA
The Office Manager & Personal Assistant reports to the Project Director. They are Responsible for organising and coordinating a range of office operations, overseeing the implementation of policies and procedures and contributes to business targets. They have authority for budgetary control and delegated sign off, works autonomously and manage their own workload. They are the line manager for the receptionist in the region, and functional head for local project administrators.
OFFICE MANAGER
Delegated budgetary authority to sign off expenditure. Meet regularly with Finance Manager to review budgetary positions and take corrective actions as appropriate.
Manage all facilities services within the office, overseeing and checking the work of tradespersons/contractors. Manage contractors working on site e.g. building/office refurbishment and other major changes ensuring all safety measures are in place. Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Liaise with Company Real Estate and their appointed sub-contractors to ensure office meets all legal and auditable requirements (e.g. monthly electrical/water tests, fire alarms, security, TV Licence, insurances, hazardous waste, WEEE etc.) ensuring successful audits. Resolving any corrective actions if applicable.
Maintain technical documentation for the OMI Pack within a structured system, where legal compliance documents...