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Job Title: Facilities Coordinator (6 months FTC)
Reporting to: Facilities Manager
Location: Milton Keynes (based) Overseeing all Air IT Locations
Job Purpose:
This varied and active role will see you supporting the day-to-day running across our Air IT sites, carrying out essential checks and coordinating with contractors to ensure the workplace remains safe, compliant, and well-maintained. You’ll also coordinate with the Appointed Persons at other smaller office locations to ensure all workplaces remains safe, compliant, and well-maintained.
Duties and Responsibilities:
Facilities & Office Management
* Oversee the day-to-day facilities management of all Air IT sites ensuring it remains safe, operational and a place where people enjoy working.
* Conduct regular site inspections, identifying risks and coordinating preventative maintenance.
* Ensure cleaning services meet high-quality standards.
Health & Safety Compliance
* Ensure compliance with health and safety regulations, including fire safety, risk assessments, and emergency procedures.
* Maintain records of fire wardens, first aiders, and health & safety representatives, ensuring they are properly trained.
* Ensure weekly fire alarm testing and compliance with all fire safety procedures.
* Promote a positive safety culture across all Air IT locations.
* Oversee office supply deliveries, ensuring compliance with agreed-upon standards and contracts.
* Oversee office waste disposal, building security, and parking allocation.
* Liaising with landlord and local authority in relation to building safety, condition and security.
Wider Office Co-ordination
* Work with Appointed Persons across the other offices to ensure best practice and high quality, safe working practices are maintained.
* Ensure actions from 3rd party Audits are followed up and completed across our office portfolio.
* Manage First Aider Training for colleagues as and when needed.
Qualifications, Knowledge and Experience:
* Minimum Proven experience in Facilities Coordination.
* Knowledge of health and safety best practices.
* Strong organizational and time management skills.
* Proficiency in Microsoft Office and IT systems.
* Ability to handle multiple priorities in a fast-paced environment.
* Excellent problem-solving skills and attention to detail.
* Strong verbal and written communication skills.
* A full, valid UK driving license and ability to travel to various office locations.
Skills, Abilities and Competencies:
* A focus on customer satisfaction and the ability to build and maintain long-term relationships.
* Exceptional IT skills.
* Reside within a commutable distance to the regional office and be able to commute to other offices as and when required.
* Availability to attend the office at least two days per week.
* H&S Qualifications
* Experience in maintenance planning, contractor management, and project coordination.
* Experience working within a fast-paced environment.
* Familiarity with the technology or IT industry.
Note: This description is not intended to establish a total definition of the job, but at outline of the duties.
What’s In It for You?
We offer a competitive salary, professional development opportunities, and the chance to work in a collaborative and innovative environment. With us, you’ll play a pivotal role in shaping the future of IT services while growing your career in a high-energy, rewarding role.
Joining our team comes with its perks:
* Hybrid working options for a better work-life balance
* 25 days annual leave plus bank holidays
* Ongoing learning and development opportunities
* Cycle to work scheme and technology vouchers
* Enhanced family leave
* Celebration day - an additional day off each year to celebrate an occasion important to you
* Salary sacrifice pension
* 2 paid volunteer days - We believe in the power of giving back to our communities and want to actively support employees efforts to make a positive impact
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Created on 16/07/2025 by TN United Kingdom
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