Role: Administrator
Location: Lincoln, Lincolnshire
Start date: As soon as possible
Contract: Full-time (08.30am-5pm Monday-Friday) with reduced hours during school holidays
Salary: £27,000–£28,500 (depending on experience)
Heart of Supply is an independent education recruitment agency supporting schools across Lincolnshire with high-quality teaching and support staff. We are a relationship-led business built on professionalism, consistency and trust.
As we continue to grow, we are looking for an Administrator to support the day-to-day operations of our busy office and help maintain the high standards and efficiency that underpin our service. This role is central to ensuring effective communication, accurate data management, and smooth coordination across the business.
This is an excellent opportunity for someone with strong administrative experience who thrives in a fast-paced environment and takes pride in organisation and professionalism. It would also suit a motivated individual looking to gain valuable experience and begin a career within a rewarding sector. Full training will be provided.
The role
You will play a central role in keeping the office running efficiently. Responsibilities include:
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Managing incoming and outbound calls, liaising with schools, candidates and external partners
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Maintaining accurate data and records using Microsoft Office, the company CRM and internal systems
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Coordinating diaries, meetings and appointments
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Managing advertising and preparing correspondence, reports and documentation
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Supporting accounts processes and ensuring compliance procedures remain up to date
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Assisting with events, open days and external communications
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Supporting general office organisation and contributing to process improvements
What we’re looking for:
* Strong IT skills, including Microsoft Office (Word, Excel, PowerPoint)
* Excellent attention to detail and confidence handling data accurately
* Strong organisational and time management skills
* Professional telephone manner and clear written communication
* Ability to use initiative and solve problems independently
* Adaptable and comfortable managing a varied workload
* A positive, professional attitude with a willingness to learn
* Someone who takes ownership of their responsibilities and works proactively
* Someone who presents themselves professionally and represents the business well
This role wouldn’t suit someone who:
* Prefers repetitive, slow-paced work over a varied and busy environment
* Is uncomfortable making or receiving regular phone calls
* Requires constant direction rather than taking initiative
* Struggles to prioritise effectively when workload increases
* Communicates unclearly or unprofessionally
* Lacks commitment or reliability
Why join Heart of Supply?
* Join a growing independent agency where your contribution genuinely matters
* Be part of a supportive, close-knit team
* A varied and engaging role with real responsibility
* Competitive salary
* Reduced hours during school holidays
* Opportunities for progression as the business grows
If you’re an organised, proactive individual ready to contribute to a growing business, we’d love to hear from you. Please apply with your CV and cover letter for consideration