Event Planner 3-Month Fixed-Term Contract (Waymo, London)
Employer: Circles UK Ltd | Location: Waymo site, London | Start: ASAP |
Contract: Fixed-term/30hrs | Salary: Competitive + benefits
About the Role
Were looking for an outgoing, on-site Event Planner/Organiser to run the on-site execution of our engagement programme at our Waymo site.
Youll execute a ready-made engagement programme, working from playbooks provided by Circles US. Your mission: bring energy, polish and flawless delivery to employee experiences.
What youll do
Set up & orchestrate Waymo Wednesdays : end-to-end logistics, room/area prep, vendor coordination, hosting.
Coordinate local details for planned programming. yoga, holiday activities & activations, massage scheduling, meetings support, UberEats sign-ups, happy hours, surprise & delight moments, walking clubs .
Host with personality: welcome attendees, hype participation, keep sessions on time and on brand.
Own logistics: space bookings, AV/hospitality, supplies, signage, risk checks, quick issue resolution.
Vendor & partner liaison: confirm timings, access, POs/basic budgets, and compliance with site rules.
Comms & reporting: post schedules/invitations from supplied content, manage RSVPs, track turnout/sentiment, share weekly highlights and lessons learned.
Stakeholder coordination: work closely with the on-site client team, the Circles UK lead and Circles US programme owners to keep delivery consistent with the playbook.
What youll bring
Ultra-outgoing, front-of-room presence with a concierge mindset and great humour.
Proven experience running workplace events/engagement activations (hospitality, corporate reception, concierge, or events background ideal).
Rock-solid execution skills : organised, hands-on, detail-obsessed; calm under pressure.
Confident with Microsoft 365, room-booking/visitor tools and basic AV; comfortable lifting/setting up event materials.
A collaborative style and clean, professional presentation.
Right to work in the UK and willingness to complete pre-employment screening.
Contract & hours
On-site at Waymo, WC1N 1LE
Follows US/Circles programming ; occasional early/late set-ups as required.
Why Circles UK Ltd?
Be part of a people-first team delivering memorable workplace experiences for world-class clientswith supportive managers, clear playbooks and room to grow.
How to apply
Email your CV via the apply button below with subject Event Planner/Organiser Waymo. Early applications encouraged.
Circles UK Ltd is an equal opportunities employer. We celebrate diversity and are committed to an inclusive workplace.
TPBN1_UKCT