Experienced Site Administrator / Document Controller (Mechanical & Electrical) required for a busy site in Newcastle Upon Tyne - City Centre - NE1
Employment Type: Full Time - Permanent
Reports To: M&E Project Manager / Site Supervisor
Role Overview:
The Site Administrator / Document Controller supports the delivery of mechanical and electrical (M&E) projects by managing site operations and ensuring accurate control of technical documentation. This role is essential for maintaining compliance, coordination, and communication across all project stakeholders.
Key Responsibilities
Site Administration
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Coordinate daily site activities including workforce attendance, induction records, and access control.
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Support M&E teams with logistics, procurement tracking, and delivery scheduling.
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Organise meetings, prepare minutes, and maintain site diaries.
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Manage PPE inventory, tool registers, and calibration logs.
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Liaise with subcontractors, suppliers, and consultants to facilitate M&E workflows.
Document Control
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Receive, log, distribute, and archive M&E drawings, specifications, method statements, and test certificates.
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Maintain version control and ensure timely updates of installation drawings and schematics.
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Track technical submittals, approvals, and RFIs using document control platforms
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Ensure compliance with QA/QC procedures and support audits with accurate documentation.
Skills & Qualifications
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Experience in M&E construction or building services projects.
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Proficiency in document control systems and Microsoft Office
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Familiarity with M&E terminology, drawings, and installation workflows.
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Strong organisational and multitasking skills.
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Excellent comunication and coordination abilities.
Why This Role Matters
In M&E projects, precision and coordination are critical. This role ensures that site operations run smoothly and that all technical documentation is accurate, traceable, and audit-ready — supporting safe, compliant, and efficient project delivery.
Whats on Offer
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Salary £25-£30k depending on experience
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Career development and training
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Supportive team culture
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Opportunity to work on landmark projects