Position: Administration Manager Job ID: 1298/100 Location: Newcastle Rate/Salary: £35,000 Benefits: Good Benefits Type: Permanent HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit: www.hsbtechnical.com for a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas. The below job description will outline this position of: Administration Manager Typically, this person will organise the administrative activities across various departments, overseeing a team of departmental administrators and carry out key account administration for one of the companies departments. This is a hands on, managerial position. You will manage and jump in on day to day admin duties. HSB Technical’s client is an established and well-regarded business entity. Duties and responsibilities of the Administration Manager: Manage team of administrators, whilst ensuring the company’s administration system is efficient and effective Ensure service reports, quotations and invoices for all departments are issued within key timescales Review tender opportunities daily & produce and submit tender responses Attend internal and external meetings, take minutes and follow up outstanding actions Update and maintain key accreditations i.e., SafeContractor, Construction Line, Achilles Schedule routine maintenance and emergency breakdown/remedial visits Update Industrial engineers movement sheet as applicable & provide the engineers with correct documentation to ensure arrival on time and that access to customers sites is granted Create sales orders, purchase orders and invoices in ERP system Maintain asset register and ensure all reports and documentation received from engineers is correct Book training requirements as required and update training matrix accordingly Check engineer timesheets are entered correctly, and allowances and holidays reconcile Produce service reports and send to customers with sales invoice Prepare and produce invoices ensuring all costs are allocated and charged correctly to the job Produce KPI’s and Customer Management Information in line with contract requirements Log all remedial quotes and ensure they are quoted for on a timely basis Process warranty claims within timescales, applicable to the Industrial department Produce reports and analysis as required Ensure availability of service vehicles, trailers and load banks Ensure that all employees reporting to you receive an annual appraisal Ensure that staff skills are developed in line with the demands of the job Qualifications and requirements for the Administration Manager: Excellent computer skills Excellent communication skills Driving Licence as travel to clients will be required This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role.