Organising Administration Assistant (Temporary Contract)
Start Date: ASAP
Working Hours: Monday - Wednesday, 9:00am - 5:00pm
Location: Sowton Exeter. Office-based
Role Overview
We are seeking an organised and proactive Administration Assistant to support our organising work in the South West region. This role involves providing a wide range of administrative, logistical, and coordination support to ensure the smooth delivery of projects, events, and campaigns.
Key Responsibilities
* Act as a central point of coordination for regional organising work, including administration and member communications.
* Support organising projects, learning events, and conferences (both pre‑ and post‑event), including campaign activity and distribution of materials.
* Coordinate meetings, training sessions, and member events, including managing registrations, attendance lists, and communications.
* Assist with workplace visits, telephone enquiries, and engagement with members and activists.
* Provide administrative support for trainee recruitment activities.
* Support regional training delivery, including venue booking, logistics coordination, registration, and preparation of materials.
* Maintain accurate training records and produce relevant reports.
About You
* Demonstrates professionalism and integrity
* Takes a fair and consistent approach when working with others
* Works collaboratively and supports team success
* Is proactive, flexible, and able to adapt to changing priorities
Skills and Experience
* Strong administrative skills, including maintaining accurate paper and digital records
* Ability to assess information quickly and respond effectively to enquiries
* Able to work independently and use initiative within agreed parameters
* Excellent communication and interpersonal skills, with the ability to engage a wide range of people
* Confident and professional approach when dealing with callers and event attendees
* Clear and concise written communication skills
* Ability to handle sensitive or challenging situations with confidence
* High level of accuracy and attention to detail
* Strong organisational, coordination, and planning skills
* Good numeracy skills
* Experience taking meeting notes and producing accurate reports
* Proficient IT skills, including Microsoft Office and other relevant systems
* Strong typing skills with a high degree of accuracy
* Ability to work under pressure and meet deadlines
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